Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220118
Vendor/Entity Legal Name (if applicable): Richmond Printing LLC
MWBE Contracted Goal (if applicable): 13%
MWBE Current Participation (if applicable): 92.9%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Richmond Printing LLC for printed EZ Tag kit materials, EZ Tag maps, related items and other printed materials for the Toll Road Authority for the period of November 1, 2026 - October 31, 2027, at a cost of $1,710,302 (220118), MWBE Contracted Goal: 13%, MWBE Current Participation: 92.9%.
end
Background and Discussion:
In November 2022, Commissioners Court approved an agreement with Richmond Printing LLC to provide printing services and materials for EZ Tag kit items utilized in the tag fulfillment process, as well as EZ Tag maps, reports, brochures, and other printed materials for the Harris County Toll Road Authority.
Expected Impact:
To continue providing printing services and materials for the production of EZ Tag kit items that are utilized in fulfilling EZ Tag orders, as well as other printed materials such as EZ Tag maps, reports, brochures, and additional items for the Harris County Toll Road Authority.
Alternative Options:
Many of these printed materials are available online to new users who sign up at hctra.org. However, printed versions are offered to accommodate communities that prefer doing business in person at an EZ Tag store rather than online.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/15/2022 |
247 |
Contract award approval |
|
10/31/2023 |
269 |
Term renewal No. 1 for November 1, 2023 - October 31, 2024 |
|
10/8/2024 |
281 |
Term renewal No. 2 for November 1, 2024 - October 31, 2025 |
|
10/16/2025 |
370 |
Term renewal No. 3 for November 1, 2025 - October 31, 2026 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Back Office Services; Corporate Communications & Marketing |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
Revenue - TRA |
$ |
$1,710,302 |
$1,710,302 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,710,302 |
$1,710,302 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$1,710,302 |
$1,710,302 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/25/2026
Anticipated Implementation Date (if different from Court date): 11/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority; Patrick Acosta, Senior Buyer, Purchasing
Attachments (if applicable): Letter