Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210185
Vendor/Entity Legal Name (if applicable): BGE, Inc.
MWDBE Contracted Goal (if applicable): 30%
MWDBE Current Participation (if applicable): 24%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with BGE, Inc. for professional engineering services for construction management and construction material testing for the Flood Control District for the period of April 5, 2024 - April 4, 2025 at a cost of $2,000,000 (210185), MWDBE Contracted Goal: 30%, MWDBE Current Participation: 24%.
end
Background and Discussion:
This request is a renewal of term agreements against the following: HCFCD received authorization to
negotiate with 8 firms that responded based on highest overall evaluations. The consultants shall provide
comprehensive construction management and construction materials testing engineering services in support
of various federal and local programs or projects in support of HCFCD mission. Services provided shall be in
accordance with all applicable state and federal guidelines. These services will be utilized on an as needed
basis.
Expected Impact:
The selected consultants will provide construction management and construction materials testing
engineering services in support of federally funded and locally funded projects as needed. The federally
funded project services would be considered for reimbursement against the approved funding agreement and
would offset those costs to the County. The potential for engagement with each firm is up to $2M and the
tasking and scope of the projects may vary based on agreed hourly rates for service. The agreements will be
funded as available, up to the $2M maximum per firm, per term. The projected fiscal summary amounts are a
current estimate based on preliminary needs. Having these services available on an as needed basis will
supplement and relieve workloads for full time County staff
Alternative Options:
Without renewing this contract, the District could risk not fulfilling federal contract requirements, and
potentially risk federal funding opportunities.
Alignment with Goal(s):
The District could use a consultant not procured using federal requirements. However, doing so could
jeopardize federal funding.
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/25/2023 |
215 |
Contract Renewal |
|
4/5/2022 |
244 |
Award of Contract |
|
|
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Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$2,000,000 |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/26/24
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Melissa Meyer, Engineering Division Manager, Harris County Flood Control, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter