Primary Department: Flood Control District
Primary Department Head/Elected Official: Tina Petersen, Ph.D., P.E., Executive Director
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Interlocal Agreement
Project ID (if applicable): U106-00-00-V016
Vendor/Entity Legal Name (if applicable): Hearthstone Homeowners Association, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an interlocal agreement with Hearthstone Homeowners Association, Inc., in the amount of $59,270.85, for reimbursement of mowing HCFCD Units U106-00-00 and U106-05-00 for a term of five years (Addicks Reservoir Watershed, Project ID U106-00-00-V016, Agreement No. 1562, Precinct 3).
end
Background and Discussion:
Hearthstone Homeowners Association, Inc. (Hearthstone HOA, Inc.) requests approval to continue its mowing activities and receive reimbursement from the Flood Control District in the amount of $59,270.85, at the same rate the Flood Control District pays its contractors, for a five-year term. This interlocal agreement, which has been previously approved in the past, allows Hearthstone HOA, Inc. to perform routine mowing cycles along HCFCD Units U106-00-00 and U106-05-00. This agreement ensures that mowing is conducted within the appropriate parameters to support proper maintenance and vegetation control in the designated area. Approval of this agreement will allow Hearthstone HOA, Inc. to continue these essential maintenance efforts, helping to preserve the effectiveness and aesthetics of the flood control infrastructure.
Expected Impact:
The renewal of this mowing reimbursement agreement will enable Hearthstone HOA, Inc. to increase mowing frequency along HCFCD Units U106-00-00 and U106-05-00 to more than three times per year. This enhanced maintenance schedule will help prevent overgrown vegetation, ensure efficient drainage, and reduce flood risks within the Addicks Reservoir Watershed. Additionally, maintaining lower grass heights will improve the area’s appearance and result in fewer complaints about high grass within Flood Control District rights-of-way, all at no additional cost to the Flood Control District.
Alternative Options:
The alternative to approving this item would be for the Flood Control District to assume direct responsibility for mowing and maintaining Units U106-00-00 and U106-05-00 within the Addicks Reservoir Watershed, which would result in contracting external service providers to perform the necessary upkeep. Assuming these responsibilities could lead to rising operational costs, overgrown vegetation since the District only mows three times per year, and an increase in complaints from residents regarding high grass within the right-of way, as timely maintenance could become more challenging to manage.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/01/2020 |
8. |
Agreement |
Location: HCFCD Units U106-00-00 and U106-05-00
Address (if applicable):
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
4.a.7 - Community Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$11,854.17 |
$11,854.17 |
$11,854.17 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$11,854.17 |
$11,854.17 |
$11,854.17 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$11,854.17 |
$11,854.17 |
$11,854.17 |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yesenia Martinez, Commissioners Court Coordinator, Flood Control District
Attachments (if applicable): Agreement