Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230006
Vendor/Entity Legal Name (if applicable): Houston Spraying and Supply, Inc. dba Sprayco (Primary); HGS, LLC dba RES Environmental Operating Company, LLC. (Secondary)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Houston Spraying and Supply, Inc. dba Sprayco (Primary) and HGS, LLC dba RES Environmental Operating Company, LLC. (Secondary) for vegetation management services of mitigation banks for the Flood Control District for the period of April 1, 2025 - March 31, 2026, at a cost of $239,373, and for the County Clerk to execute any applicable bonds to be received (230006), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
This service is utilized to manage desirable vegetation and eradicate undesirable and invasive vegetation within the District’s mitigation bank properties. This service will provide support for infrastructure maintenance work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024. The primary vendor selected “No bid” on a few secondary pay items that are not often used and are only used when absolutely needed. The District has other contract options in place to provide those services if absolutely required. All other pricing provided by the primary vendor are much lower and provide much better value to the District over the secondary vendor.
Expected Impact:
The department is currently providing this service with a term contract and is requesting continued funding. Services include mowing around filtering ponds and the wetland nursery, annual tallow removal and other undesirable species control and seedling plantings to improve diversity and maximize banking credits in bottomland and upland sites.
Alternative Options:
An alternative option would be to eliminate the contract and have the repair of maintenance access be handled by the District’s Regulatory Compliance Department.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/14/2023 |
212 |
Award |
|
01/09/2024 |
177 |
Renewal approved for term 04/01/2024 - 03/31/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Vegetation Management Services of the Mitigation Banks for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$243,356 |
$ |
$243,356 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$243,356 |
$ |
$243,356 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$243,356 |
$ |
$243,356 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): 4/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicolas Griffin, Department Manager, FMT; Megan Gottselig, Coordinator, FMT; Teresa Browder, Senior Buyer, Harris County Purchasing
Attachments: Letter