Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210440
Vendor/Entity Legal Name (if applicable): Tyler Technologies, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Tyler Technologies, Inc. for electronic citation system for Harris County for the period of November 16, 2026 - November 15, 2027, at a cost of $484,267 (210440), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible. end
Background and Discussion:
On May 16, 2023, Commissioners Court approved an award to Tyler Technologies, Inc. for an electronic citation system. Approval is now requested for the renewal for the annual maintenance and support of the eCitation system for the term beginning November 16, 2026 through November 15, 2027.
The electronic citation system enables automated issuance of citations which:
• allows for a reduction in the time required for deputies to issue citations,
• increases the legibility of completed citation forms,
• reduces the administrative errors associated with processing, and
• captures electronic signatures and various images.
Expected Impact:
Continued maintenance and support of e-citations system used by various law enforcement agencies. The eCitation system shall provide an automated way of filling out and issuing citations, allowing for a reduction in the time required for a deputy to issue a citation, increasing the legibility of completed citation forms, reducing the administrative errors associated with processing, capture of electronic signatures and capture of various images.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/16/2023 |
255 |
Contract Award Approval |
|
04/23/2024 |
334 |
1st Amendment Approval |
|
11/12/2024 |
257 |
1st Renewal Approval |
|
10/30/2025 |
155 |
2nd Renewal Approval |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Electronic Citation System for Harris County |
|
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
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1000 - General Fund |
$ |
$484,267 |
$484,267 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$484,267 |
$484,267 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$484,267 |
$484,267 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 7/30/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Teri Ortiz (Sr. Manager - Public Safety Technology for Universal Services); Fatimata Ba (Asst. Director of 3rd Party Risk & Contract Compliance for Universal Services); Jorge Geronimo (Sr. Manager of Contract Compliance for Universal Services); Jose Camacho (Contract Manager - Purchasing)
Attachments (if applicable): Letter