Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Commissioner, Precinct 1
Secondary Department Head/Elected Official: Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230017
Vendor/Entity Legal Name (if applicable): McKenna Contracting
MWBE Contracted Goal (if applicable): 34%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: Choose an item.
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with McKenna Contracting for outdoor shade structure replacement services and related items for Precinct 1 for the period of April 1, 2025 - March 31, 2026, at a cost of $752,960, and for the County Clerk to execute any applicable bonds to be received (230017), MWBE Contracted Goal: 34%, MWBE Current Participation: 100%.
end
Background and Discussion:
Precinct 1 has contracted previously with McKenna Contracting to provide replacement canopy and structures as requested at existing park playgrounds and exercise areas. This will be a renewal of the existing On-Call project Outdoor Canopy Fabric and Frame Replacement - Precinct One - 2022.
Expected Impact:
The renewal will allow Precinct 1 to continue with replacement program for playground and exercise facilities.
Alternative Options:
N/A - This will be a renewal of existing On-Call contract.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: I: Increase access to safe, clean, and enjoyable green space.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): J2: Increase the strength and size of MWBE prime vendors.
Health Initiative (Goal 4): N3: Promote increased physical activity of residents.
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/14/2023 |
216 |
Approval of an award on the basis of only bid |
|
03/26/2024 |
314 |
Renewal 1 approved for term 04/01/2024 - 03/21/2025 |
Location:
Address (if applicable): Multiple parks in Precinct 1
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
|
Service Name |
Outdoor Shade Structure Replacement Services and Related Items for Harris County Precinct 1 |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$100,000.00 |
$100,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$100,000.00 |
$100,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$100,000.00 |
$100,000.00 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/23/2025
Anticipated Implementation Date (if different from Court date): 4/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Cassandra Green, PE - Director Technical Services Division - Office of the County Engineer; Lyndsey Bars, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter