Department: County Engineer
Department Head: Milton Rahman, PhD., P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Roofing Systems Repair and Replacement Countywide
Project ID (if applicable): MF0ROOFS
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $6,635,000
Total Estimated Project Cost: $20,000,000 (FY25-29)
Request Summary:
title
Request for approval of a Final Investment Memo for the Roofing Systems Repair and Replacement Countywide project for a FY2025 authorization of $6,635,000 and request for commercial paper funding for an amount of $1,030,000.
end
Project Description:
This is a continuous lifecycle management project to identify and construct all required upgrades and improvements for County facilities that are currently maintained by Building Operations Services (BOS).
Project Scope:
The program for upgrading and replacing roofing systems is a countywide initiative within BOS’s Capital Improvement Plan for assets/equipment.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
This project is part of an ongoing effort to upgrade and replace the backlog of deferred roofs in need of replacement. Replacing roofs that are failing will reduce the funds spent to maintain old roofs that are past their life cycle. It will also prevent property damage, non-code compliance, and, most importantly, risks to life/ safety. The work that is part of this project will mitigate more costly future repairs and facility damage, as well as prevent a total roof failure that would shut a facility down. This project also includes roof retrofits, which will improve a building’s energy efficiency.
HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
FY25 Forecast Estimate |
Estimated Completion |
|
Annex 9 1001 S/Sgt Marcario Garcia Dr Houston - Roof Coating to increase efficiency above original standards due to new materials and insulation |
|
Complete in FY24 |
|
Crites St Warehouse 4625 Crites St - New Roof (Part 1) |
|
Complete in FY24 |
|
Sherriff Academy - 2316 Atascocita Rd - New Roof (Classroom Area Only) |
|
Complete in FY24 |
|
Annex 44 - Anderson Clayton Building, Cotton Exchange - 1310 Prairie Street - Complete Roof Replacement increase efficiency above original standards due to new materials and insulation |
|
Complete in FY24 |
|
Annex 36 - 3701 Cavalcade Street New Roof TPO (thermoplastic polyolefin) Overlay Annex 36 |
|
Complete in FY24 |
|
Evelyn Meador Library - 2400 N. Meyer Ave. TPO (thermoplastic polyolefin) Overlay |
$325K |
FY25 |
|
Freeman Memorial Library -16602 Diana Lane TPO (thermoplastic polyolefin) Increase overlay and Gutter efficiency above original standards due to new materials and insulation |
$637K |
FY25 |
|
Octavia Fields Library - 1503 S. Houston Ave. TPO (thermoplastic polyolefin) Overlay |
$247K |
FY25 |
|
Octavia Fields Library - 1503 S Houston Avenue - Install new roof gutters |
|
Complete in FY24 |
|
Henry Road Fleet Services -14640 Henry Rd. - TPO (thermoplastic polyolefin) |
|
Complete in FY24 |
|
Annex 73 - Civil Courthouse - 201 Caroline Street - Complete Roof improvement |
$838K |
FY25 |
|
HCSO and Library Administration - 5749 South Loop East Freeway -TPO - Thermoplastic Polyolefin membrane |
|
Complete in FY24 |
|
Annex 18 - 406 Caroline - New Roof Modified - After completion of HVAC install |
|
Complete |
|
Atascocita DDRP - Counselor Trailer - TPO (thermoplastic polyolefin) |
|
Complete in FY24 |
|
Crites Warehouse / CSI -Complete Roof improvement (Part 2) |
|
Complete in FY24 |
|
Sheriff's Academy, 2316 Atascocita Road/ Complete Roof improvement (Training Area) |
|
Complete in FY24 |
|
Annex 73 - Civil Courthouse - 201 Caroline Street - New roof on ledges, replacing parapet caps and sealing the walls. |
$450K |
FY25 |
|
Atascocita Branch Library - 19520 Pinehurst Trails Drive - Install TPO Roof |
$430K |
FY25 |
|
Parker Williams Branch Library - 10851 Scarsdale Boulevard - Install New Roof |
$470K |
FY25 |
|
Annex 26 - Jim Fonteno Courthouse - 14350 Wallisville Rd. - Installing New Roof |
$410K |
FY25 |
|
Annex 45 - Community Supervision and Corrections, Baytown Health Center - 1000 Lee Dr. - Installing New TPO Roof |
$230K |
FY25 |
|
Annex 50 - Juvenile Justice Center - 1200 Congress - Installing New Roof |
$420K |
FY25 |
|
Annex 19 - Southwest Annex - 6000 Chimney Rock Rd. - Installing New Roof |
$210K |
FY25 |
|
Annex 67 - Scarsdale Annex - 10851 Scarsdale Blvd. - Installing New Roof |
$480K |
FY25 |
|
Annex 10 - Clear Lake Annex - 16603 Buccaneer Lane - Installing New Roof |
$460K |
FY25 |
|
North Channel Library, 5741 Wallisville - During the annual roof inspection we found there were several penetrations and the roof needed to be replaced and cannot be repaired due to multiple areas leaking. |
$370K |
FY25 |
|
HCSO, 601 Lockwood - This location had a roof leak and we need to replace it right away. |
$159K |
FY25 |
|
Civil Courthouse, 201 Caroline - Parapet cap and walls are leaking into the dry wall inside the building, those areas are leaking inside the building causing mold issues and sheet rock damage. |
$499K |
FY25 |
|
Total planned FY25 expenditures |
$6,635K |
|
|
Total FY25 Authorization Asked |
$6,635K |
|
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.5 |
$5M CP allocation |
|
3/27/2018 |
1.t.2 |
$2M authorization |
|
4/10/2018 |
4.e.1 |
$2M CP allocation |
|
8/28/2018 |
1.o.1 |
$2M authorization |
|
9/11/2018 |
3.f.7 |
$2M CP allocation |
|
6/4/2019 |
1.u.5 |
$3M authorization per Interim CIP |
|
7/9/2019 |
3.f.4 |
$2M CP allocation |
|
8/27/2019 |
4.e.1 |
$1M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization per FY20 CIP |
|
6/30/2020 |
1.s.2 |
$5M authorization |
|
7/14/2020 |
4.h.2 |
$5M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Roofing Systems Repair and Replacement Countywide, pages 281 and 292 ($1.94M authorization for FY21-22) |
|
8/24/2021 |
94 |
$3,516,480 incremental authorization for FY21-22; $3.295M CP allocation |
|
3/8/2022 |
113 |
$3,516,480 incremental authorization for FY21-22; $3.295M CP allocation |
|
10/18/2022 |
128 |
Request for approval of a Final Investment Memo for the Roofing Systems Repair and Replacement Countywide project for an additional $3,166,000 fora FY 2023 authorization of $7,327,000. 22-6666 |
|
12/13/2022 |
22.22 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Roofing Systems Repair and Replacement Countywide project in the additional amount of $500,000 for a total CP funding of $29,125,000 |
|
2/21/2023 |
23.03 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Roofing Systems Repair and Replacement Countywide project in the additional amount of $1,470,000 for a total CP funding of $30,595,000. |
|
4/25/2023 |
23.06 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Roofing Systems Repair and Replacement Countywide project in the additional amount of $1,200,000 for a total CP funding of $31,795,000. |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Roofing Systems Repair and Replacement Countywide project for an additional $1,945,000 for a FY24 authorization of $3,832,000. |
|
10/31/2023 |
23.19 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Roofing Systems Repair and Replacement Countywide project in the additional amount of $1,000,000 for a total CP funding of $31,595,000. |
|
11/14/2023 |
23.20 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Roofing Systems Repair and Replacement Countywide project in the additional amount of $945,000 for a total CP funding of $32,540,000. |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$1,030,000 |
$1,030,000 |
$ |
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$ |
$ |
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Total Additional Budget Request |
$ |
$1,030,000 |
$1,030,000 |
$ |
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Total Funding Request |
$ |
$1,030,000 |
$1,030,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
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Anticipated Court Date: 08/06/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024.
Department Approval by: Jeffery Hill, Director, Building Operations Services
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 7/29/24
Commercial Paper Request (For OMB use only):
Receiving Department: Engineering
Project PeopleSoft ID: MF0ROOFS
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Roofing Systems Repair and Replacement Countywide project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget