Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): SHI Government Solutions Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable):N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an OMNIA Partners, Public Sector Cooperative Purchasing Program award on the basis of low quote and that the County Judge execute an addendum to the agreement with SHI Government Solutions Inc. in the amount of $88,257 for Grammarly Business Subscription Software Services for Harris County for the period of May 8, 2025 - May 7, 2026 with four (4) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
To consolidate existing licenses and procure new licensing for an enterprise agreement for Grammarly writing
assistance software used by various Harris County departments. The Grammarly software is a tool used to ensure that typed communication is not only accurate in spelling, punctuation, and grammar but also clear, compelling, and easy to read.
Expected Impact:
By consolidating the contracts in place by various County departments and establishing an enterprise agreement, Harris County is able to take advantage of enhanced security features and remain in compliance with split purchase procurement guidelines.
Alternative Options:
Continue with separate licensing model but the County won’t be able to realize cost savings and enhanced security features gained from the enterprise licensing model.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Fiscal and Personnel Summary |
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$88,257 |
$88,257 |
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
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Grant Funds Applied for/Awarded (Total) |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Karen Vasquez, Director - Business Operations for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Branndon Parker, Buyer for Purchasing
Attachments (if applicable): Letter