Department: County Clerk
Department Head: Teneshia Hudspeth- County Clerk
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Morales Warehouse Construction
Project ID (if applicable): MORALES_OFFICE
Vendor Legal Name (if applicable): Various
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Clerk
Incremental Authorization Requested: $8,270,789
Total Estimated Project Cost: $9,500,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Morales Warehouse Construction project for an initial authorization of $8,270,789 and approval of initial commercial paper funding in the amount of $8,275,000.
end
Project Description:
Commissioners Court approved a 10-year lease March 26, 2024 for a warehouse space located at 15600 Morales Rd to house election equipment and staff. The warehouse and office space must be furnished, equipped with security and IT equipment, and made ready for use. Commercial Paper is requested for $8,270,789, while the entire project is expected to cost approximately $9,500,000.
Project Scope:
|
Item |
Cost |
|
IT Network Buildout |
$532,095 |
|
Security Buildout |
$1,883,494 |
|
Wireless Internet Connectivity |
$223,456 |
|
Network Switches |
$269,185 |
|
Racking/shelving (permit, purchase, and install) |
$794,729 |
|
2 Forklifts (sit down) |
$77,880 |
|
2 Forklifts (stand on) |
$138,060 |
|
Emergency Generator |
$2,000,000 |
|
Office Furniture |
$1,600,000 |
|
10% Contingency |
$751,890 |
|
TOTAL |
$8,270,789 |
These estimates were developed based on vendor quotes.
Justification:
The purchases are necessary to secure and furnish the warehouse. The building needs outfitting and equipment to meet election needs.
Alternatives and Engagement:
Utilizing an unfurnished election warehouse might cause the election equipment not functional properly and hence harm operations on the election days.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Buildout and Furnishings for Morales Warehouse |
$7,518,899 |
Fall 2024 |
|
10% Contingency |
$751,890 |
- |
|
Total |
$8,270,789 |
- |
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_x Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
3/26/24 |
656 |
Approval of lease |
|
|
|
|
|
|
|
|
Address: 15600 Morales Rd.
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Morales Rd Miscellaneous Expenses |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
$ |
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$8,275,000 |
$8,275,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$8,275,000 |
$8,275,000 |
$ |
|
Total Funding Request |
$ |
$8,275,000 |
$8,275,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: June 25, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, CAO, 6/17/2024
Department Approval by: Dylan Osborne, CCO Administrator of Financial Services
OMB CIP Team Approval by: Amiel Chen, OMB, 6/17/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Clerk
Project PeopleSoft ID: MORALES_OFFICE
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Morales Warehouse Construction project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget