Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): MF0DU
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for the Office of the County Engineer for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project in the additional amount of $6,170,000 for a total CP funding of $20,745,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Paige Abernathy, Assistant County Attorney, August 15, 2024.
Expected Impact:
This is a continuous lifecycle management project to identify and address all required enhancements needed for Fire, Life Safety, and Electrical Systems in County facilities that are currently maintained by BOS. Enhancements are done when components are outdated/failing and when parts are not readily available. Examples of work in this project include the improvement of smoke detection systems, fire suppression systems, and emergency power supply units.
Alternative Options:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
9/11/2018 |
1.v.2 |
$1.5M authorization |
|
10/9/2018 |
4.c |
$1.5M authorization |
|
6/4/2018 |
CIP |
$1M authorization in interim CIP |
|
8/27/2019 |
4.e.4 |
$1M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization in FY20 CIP |
|
7/14/2020 |
4.h.7 |
$2M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Fire, Life Safety, and Electrical System Repair and Renovations Countywide, pages 281 and 288 ($7,894,150 authorization for FY21-22) |
|
5/25/2021 |
94 |
$4M CP allocation |
|
8/24/2021 |
94 |
$5,186,611 incremental authorization reduction; CP reduction of $725K |
|
3/8/2022 |
108 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $7,107,000 for a SFY 22 authorization of $7,710,000 for Facilities and Property Maintenance and request for approval of commercial paper funding for Engineering for the project in the additional amount of $4,800,000 for a total of $12,575,000. (p.13) |
|
10/18/2022 |
123 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $4,395,000 for a FY 2023 authorization of $11,451,000. 22-6657 |
|
8/29/2023 |
23-4869 |
Request for approval of a Final Investment Memo for the Fire, Life Safety, and Electrical System Repair and Renovations Countywide project for an additional $5,363,000 for a FY24 authorization of $7,611,000. |
|
6/4/2024 |
24-3470 |
Request for CP in the amount of $1,000,000 |
|
11/12/2024 |
24-7284 |
Request for approval of a FIM for an additional $9,464,000; Request for CP in the amount of $1,000,000. |
Location:
Address (if applicable): Countywide
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Property Maintenance |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$6,170,000 |
$6,170,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$6,170,000 |
$6,170,000 |
$ |
|
Total Funding Sources |
$ |
$6,170,000 |
$6,170,000 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/9/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A