Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0308, UPIN 15104M23NP02
Vendor/Entity Legal Name (if applicable): Millis Equipment, LLC
MWBE Contracted Goal (if applicable): 28.50%
MWBE Current Participation (if applicable): 30.95%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Equipment, LLC, in connection with final construction of Hufsmith-Kohrville Rd 2, with a deduction in the amount of $1,577,806.51, Job No. 23/0308-7, UPIN 15104M23NP02, Precinct 3, MWBE Contracted Goal: 28.50%, MWBE Current Participation: 30.95%.
end
Background and Discussion:
Project included the reconstruction of Hufsmith-Kohrville Road from Hollow Glen Lane to 500' North of Ezekiel from 2 lane asphalt road to 4 lane concrete curb and gutter boulevard with 32' raised median with traffic signals at Lacey Road and Ezekiel Road. There are two outfalls within limits of the project, North Pointe Boulevard and Champion Wood Drive detention ponds. The requested change order is necessary to compensate the contractor for additional scope. These changes materially altered the original scope, cost, and schedule, warranting appropriate contract adjustment.
The change in contract includes the following:
• The final adjustment (reconciliation of actual quantities used in construction against the bid
• quantities). -$1,577,806.51).
Expected Impact:
This change will allow the Contractor to be properly compensated for the additional work.
Alternative Options:
Conduct thorough pre-construction assessments and detailed utility mapping to identify and mitigate potential conflicts early.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: F: Ensure safety and security for all using the county’s transportation network in alignment with the County’s Vision Zero plan.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
|
Date |
Agenda Item # |
Action Taken |
|
11/14/2023 |
204 (23-6678) |
Contract Award |
|
06/25/2024 |
56 (24-3584) |
Contract Amendment for additional funds |
|
09/19/2024 |
51 (24-5681) |
Contract Amendment for additional funds and extension of project term |
|
02/06/2025 |
83 (25-0840) |
Contract Amendment for additional funds and extension of project term |
|
10/16/2025 |
27 (25-6155) |
Contract Amendment for additional funds and extension of project term |
|
06/11/2026 |
23 (26-3572) |
Contract Amendment for additional funds |
Prior Court Action (if any):
Location:
Address (if applicable): Hufsmith-Kohrville Rd from Hollow Glen Lane to 500' North of Ezekiel
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
Other 3109, 3002 |
$ |
-$1,577,806.51 |
-$1,577,806.51 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
-$1,577,806.51 |
-$1,577,806.51 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
-$1,577,806.51 |
-$1,577,806.51 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
$ |
$ |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 9/22/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B