Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): P.S. Technologies, Inc. dba LegalServer
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with P.S. Technologies, Inc. dba LegalServer in the amount of $38,648 for defender case management software and data storage through December 31, 2024 with four (4) one-year renewal options, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Contractor agrees to provide defender case management software and data storage, as detailed further in the attached Order Form, to the Harris County Public Defender’s Office in accordance to Contractor’s Order Form and Terms and Conditions.
Expected Impact:
Vendor will continue to provide the Defender Case Management Software and Data Storage, along with maintenance and support services for HCPDO and its personnel, under a sole-source exemption and Maintenance and Support Agreement.
Alternative Options:
None.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Defender Case Management Software and Data Storage for Harris County Public Defender's Office |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$ 38,648 |
$38,648 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ 38,648 |
$38,648 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 05/07/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Carmen Mireles (Office Administrator Public Defender’s Office), Jose Camacho (Senior Buyer)
Attachments (if applicable): Letter, Agreement to Addendum