Department: County Engineer
Department Head: Milton Rahman, PHD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Preliminary Investment Memo
Project Name: IFS New Elevator Installation
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $670,100
Total Estimated Project Cost: $670,100
Request Summary:
title
Request for approval of a Preliminary Investment Memo for the IFS New Elevator Installation project for a total amount of $670,100 and initial commercial paper funding of $675,000.
end
Project Description:
When completed in 2017, the Institute of Forensic Sciences building, located at 1861 Old Spanish Trail, Houston, Texas, included 3 public elevators, one secure freight elevator, and a “future” passenger elevator. A vast majority of the major components required to operate the “future” elevator were put in place during the original construction. This is a request to install a passenger elevator in an existing shaft at IFS. The project is expected to be completed prior to any additional construction projects at IFS, including the Morgue Expansion/Renovation and the DNA Lab Addition.
Project Scope:
At IFS, when evidence is being transported, only one elevator will be available for staff, vendors, and contractors. The desire is to have the new elevator installed prior to construction. This elevator will be dedicated to evidence transport only. To maintain the integrity and authenticity of samples from the point of collection and following transport regulations, evidence must maintain chain-of-custody, which allows IFS to follow accreditation requirements while transporting evidence.
After the elevator is installed, the existing freight elevator will be dedicated for contractors/vendors/maintenance. The new freight elevator will be dedicated for Evidence Transport.
Justification:
This new passenger elevator will allow IFS to follow accreditation requirements while transporting evidence. It will also allow contractors exclusive use of the existing service elevator throughout the expansion projects (4th, 5th, and 6th floor). After the expansion project is completed, the second service elevator will allow visiting contractors, vendors, and facility maintenance to seamlessly service IFS without interrupting daily IFS operations.
Alternatives and Engagement:
An alternative is not to install the elevator dedicated for evidence transport. The regulation mandates evidence to maintain chain-of-custody. Using the elevator shared for other purposes harms the integrity and authenticity of samples from the point of collection.
Anticipated Project Expenditures and Timeline:
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Scope of Work |
Estimated Cost |
Estimated Completion |
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HCIFS - 1861 Old Spanish Trail - Elevator Design |
$48,500 |
Q1 2024 |
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IT/AV/Security |
$39,100 |
Q2 2024 |
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TDLR Review |
$2,000 |
Q2 2024 |
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Elevator Construction |
$580,500 |
Q2 2024 |
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Total |
$670,100 |
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Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
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Address: 1861 Old Spanish Trail, Houston, Texas 77054
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Total Current Budget |
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Additional Budget Request |
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Commercial Paper |
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Total Additional Budget Request |
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Total Funding Request |
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$675,000 |
$675,000 |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: March 26, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/18/2023
Department Approval by: Ross Hosket, P.E., (Interim) Director of Capital Projects Facilities Division, Harris County Engineering Department
OMB CIP Team Approval by: Wanwei Tang, 3/18/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the IFS New Elevator Installation project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget