Primary Department: Commissioner, Precinct 2
Primary Department Head/Elected Official: Adrian Garcia, Commissioner
Managing Department: Commissioner, Precinct 2
Managing Department Head/Elected Official: Adrian Garcia, Commissioner
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Hardy Community Center HVAC Replacement
Project ID (if applicable): 100001000001458
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,056,700
Total Estimated Project Cost: $1,380,700
Request Summary:
title
Request for approval of a Final Investment Memo for the Hardy Community Center HVAC Replacement, for an incremental amount of $1,056,700 for a total authorization of $1,380,700, and incremental commercial paper funding in the amount of $1,060,000 for a total allocation of $1,385,000.
end
Project Description:
The requested funds are for the replacement of the Heating, Ventilation, and Air Conditioning (HVAC) System at the Hardy Community Center serving the Aldine Area. The existing facility is located at 11901 W. Hardy Road, Houston, TX 77076, on a 521,000 square foot tract of land owned by the County of Harris.
The Hardy Community Center project will include the complete demolition of all existing HVAC systems and associated components. The new replacement system will be more efficient, resilient, and sustainable. Additionally, improvements include HVAC automated controls and upgrading the building’s envelope (physical barrier between the conditioned and unconditioned environment of the building).
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Architectural & Engineering Design Services (includes a 10% contingency for add services) |
$324,000 |
|
|
Construction Services (including contingencies) |
$1,056,700 |
|
|
Total |
$1,380,700 |
- |
Justification & Alternatives:
The Hardy Community Center, an expansive 13,000-square-foot metal structure located in the heart of Precinct 2, has been a cornerstone of community service since its establishment in 2005. Designed to meet the evolving needs of a diverse population, the center primarily serves the senior community, which comprises a significant portion of the local demographic. Through a rich array of programs focused on nurturing physical health, social engagement, and mental well-being, the center plays a crucial role in promoting healthy aging and combating social isolation among seniors. Its offerings include daily activities, senior transportation for outings, and nutritious meals served both on-site and delivered to homebound individuals, ensuring that seniors maintain access to vital resources regardless of mobility challenges.
Known locally as the Hardy Senior Center, the facility supports the broader mission of Precinct 2 to foster inclusive community development. In response to emerging community needs, the center has expanded its services beyond seniors, now providing no-cost out-of-school time programs such as summer, spring break, and Thanksgiving Day camps for school-aged youth. This diversification enhances its role as a multi-generational hub that supports families and youth, while also serving as a critical venue for civic engagement. The center regularly hosts local elections, facilitates emergency response coordination, and acts as a distribution point for food and other essential resources during times of community need.
Despite its many contributions, the center is facing significant infrastructure challenges that threaten its ability to continue serving the community effectively. The current HVAC system relies on R22 refrigerant, a substance phased out due to its harmful impact on the ozone layer and no longer produced or imported in the United States. Repairs are not viable, and any attempt to replace refrigerant would render the system inoperable. Upgrading to a modern HVAC system with automated controls is imperative to meet current environmental standards, improve energy efficiency, and ensure a comfortable, safe environment for all users.
In addition to HVAC concerns, the building’s envelope-its insulation and outer shell-fails to maintain stable indoor climate conditions, leading to increased energy consumption and decreased sustainability. A thorough evaluation and replacement of the insulation system are essential steps toward improving the center’s overall environmental footprint and operational costs.
The HVAC project is currently in the design phase, with bids scheduled for July 2025 and construction expected to begin in August 2025. The anticipated completion date is December 2025. Recent developments have underscored the urgency of these upgrades: on June 10, 2025, Public Works received a work order to repair the HVAC system and found that the upstairs unit is nonfunctional and unlikely to be repairable. Although the project is underway, there is concern that the remaining units may fail before the end of the year. This situation highlights the critical need to promptly upgrade the existing HVAC system and building envelope to preserve this vital community resource. Therefore, we are seeking non-voted commercial paper funds to finance these essential improvements.
Other options include ongoing repairs to the existing HVAC system. This would involve sourcing vendors who offer recycled R22 refrigerant. If such vendors are not available, temporary mobile units would need to be used to maintain building conditions until funding is secured for replacing the outdated units.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
6/25/2024 |
434 |
Preliminary Investment Memo |
|
7/15/2024 |
100 |
Request for approval to negotiate (design) |
Address: 11901 W Hardy Rd
Precinct(s): Precinct 2
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$1,060,000 |
$1,060,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,060,000 |
$1,060,000 |
$ |
|
Total Funding Request |
$ |
$1,060,000 |
$1,060,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 6/17/2024
Department Approval by: Faustino Benavidez, PE, Deputy Chief of Staff - Engineering, 6/26/2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 6/26/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 2
Project PeopleSoft ID: 100001000001458
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 2 Hardy Community Center HVAC Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget