Department: Sheriff
Department Head: Ed Gonzalez, Sheriff
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: HCSO Patrol District VI (New District)
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Office of County Engineer
Incremental Authorization Requested: $2,600,000
Total Estimated Project Cost: $7,600,000
Request Summary:
title
Request for approval of a Final Investment Memo for the HCSO Patrol District VI (New District) project for $2,600,000 and approval of initial commercial paper funding in the amount of $2,600,000.
end
Project Description:
The new substation will include interview rooms, administrative offices, training and conference rooms, breakrooms, exercise and locker facilities, and parking space to accommodate all staff and resident visitors.
Project Scope:
The current ask is for Phase 1 of the project. Phase 1 includes acquiring the existing building at 17154 Butte Creek Rd., Houston, TX 77090 and the adjoining property at 17031 Alcove Ln., Houston, TX 77090 as well as the initial renovations needed to take possession of the facility (fencing, securing property, transferring utilities, other “make ready” work) and initial assessments and design work to develop a final renovation estimate.
Once final estimates are developed, the Harris County Sheriff’s Office (HCSO) will return to Commissioners Court with an investment memo for Phase 2, which will include the major facility renovations and improvements.
Justification:
Starting in October 2023, the Harris County Sheriff's Office (HCSO) began implementing changes to its patrol districts to improve public safety services. This involved evaluating and realigning existing patrol districts.
The changes directly impact HCSO's ability to provide public safety services countywide, resulting in improved response times, increased community policing efforts, and better relationships with community stakeholders.
A new substation is needed in response to the increasing calls for service along the FM 1960 corridor. The substation needs to be well-positioned to serve the community. Investing in a new substation at 17154 Butte Creek Road will provide deputies with a dedicated and well-equipped workspace. This will foster improved communication, collaboration, and morale, resulting in more efficient crime prevention, investigation, and response.
The new substation will also serve as a welcoming space for community engagement. It will facilitate outreach programs and foster stronger relationships between the Sheriff's Office and the residents of District VI.
Alternatives and Engagement:
Searching and evaluating other properties, including potential design and construction of new facilities, could delay the project for years. Furthermore, constructing a new facility would cost several times what the proposed project does.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
[Current ask] Phase 1 - acquisition of land and building, closing costs |
$2,100,000 |
Q4 2024 |
|
[Current ask] Phase 1 - initial urgent renovations, design, and assessment |
$500,000 |
Q4 2024 |
|
[Future ask] Phase 2 - renovations and improvements |
$5,000,000 |
Q2 2025 |
|
Total |
$7,600,000 |
- |
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/8/23 |
24 |
Approved |
|
1/9/24 |
41 |
Approved |
|
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Address:
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$2,600,000 |
$2,600,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$2,600,000 |
$2,600,000 |
$ |
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Total Funding Request |
$ |
$2,600,000 |
$2,600,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 05/07/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 12/04/2023
Department Approval by: Mike Lee, Chief Deputy
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 4/24/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the HCSO Patrol District VI Expansion and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget