Primary Department: Sheriff
Primary Department Head/Elected Official: Ed Gonzalez
Managing Department: Sheriff
Managing Department Head/Elected Official: Ed Gonzalez
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: HCSO Mobile Command Post Replacement
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $6,000,000
Total Estimated Project Cost: $6,000,000
Request Summary:
title
Request for approval of a Final Investment Memo for the HCSO Mobile Command Post Replacement project, for an amount of $6,000,000, and commercial paper funding in the amount of $6,000,000.
end
Project Description:
The department would like to purchase a new mobile command unit. Currently, all three (3) command posts are outdated and were purchased with grant funds in 2005. The current command posts are 20 years old and no longer adequate for emergency responses. This request has high visibility potential and was requested last year but not funded. Current Command units are technologically outdated and would cost more to repair than replace. It is necessary to have a unit on scene to coordinate with all the technological systems being used within our region and to orchestrate all the moving pieces of an operation. This will provide updated technology and more efficient spaces for crisis communication and information.
The unit that is currently being considered is a Freightliner (Model #114SD) Conventional Chassis Regular Cab. This unit is 45 ft 7in in length from bumper to bumper with four (4) slide outs and updated technology.
The current mobile command fleet was purchased with UASI Funds in 2005.
Anticipated Project Expenditures and Timeline:
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Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
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Freightliner (Model #114SD) Conventional Chassis Regular Cab. |
$6,000,000 |
Q4FY25- |
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$- |
- |
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Total |
$- |
- |
Justification & Alternatives:
The alternative is to not purchase a new Mobile Command unit and continue to update the existing technology and continue to have everyone in separate spaces for operational needs. This will continue to delay necessary information that is critical in scenes, such as active shooter, terrorist attack, or natural disaster. This is not ideal for establishing a Unified Command during a critical incident.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
No additional costs are expected compared to existing command posts.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: A: Reduce violent crime across the County.
Justice/Safety Initiative (Goal 1): A4: Improve safety through targeted pursuit of violent crime suspects.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page): 20
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$6,000,000 |
$6,000,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$6,000,000 |
$6,000,000 |
$ |
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Total Funding Request |
$ |
$6,000,000 |
$6,000,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 6/24/2025
Department Approval by: Michael Lanham, Director of Finance, 7/18/2025
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 7/15/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Sheriff
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the HCSO Mobile Command Post Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
Decision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
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Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
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-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
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0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
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1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
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2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
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Score (-1,0,1,2) |
6 |
2 |
2 |
2 |
2 |
2 |
2 |
2 |
20 |
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Rationale |
Will make Harris County Safer. |
Evidence supportive. |
Expected impact is high to emergencies. |
Significant direct benefits. |
This has been implemented in the past. |
Will expand opportunities to partner. |
Positive impact to environment. |
Equity in emergency situations. |
n/a |