Department: County Administration
Department Head: Diana Ramirez, County Administrator
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Adult Detention Facility Renovation and Upgrade
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineering
Incremental Authorization Requested: $122,000,000
Total Estimated Project Cost: $122,000,000
Request Summary:
title
Request by the Office of County Administration for approval of a Final Investment Memo for the Adult Detention Facility Renovation and Upgrade project for $122,000,000, including transferring $15,000,000 in authorization from the Harris County Detention Facilities Phase 1 project, and approval of initial commercial paper funding in the amount of $15,000,000, all of which will be reallocated from the Harris County Detention Facilities Phase 1 project.
end
Project Description:
An accelerated program has been developed to address deferred maintenance and deficiencies within the adult detention facilities based on the recent framework and other studies, including input from the detention staff. The projects were selected as they primarily address critical life/safety systems and the welfare/safety of the employees and inmates. These improvements include security, emergency generators, fire alarms, fire sprinklers, communications, elevators, and associated building systems such as plumbing, electrical, and HVAC.
These items have all been reviewed by the Jail Infrastructure Governance Advisory Committee, and the committee agrees with the need and urgency to address all items listed.
Project Scope:
|
No. |
Facility - Project Description |
Estimated Cost |
|
1 |
701 North San Jacinto (NSJ) - Complete floor renovation/refurbishment/upgrade [7th Floor Only] |
$13,179,658.48 |
|
2 |
1200 Baker Generator/switch gear upgrades - 2 Generators [2 Ea. 1,750 kW] |
4,245,894.00 |
|
2 |
1307 Baker Generator/switch gear upgrades - 1 Generator [1 Ea. - 175 kW] |
952,692.84 |
|
2 |
1201 Commerce (IPC) Generator/Switchgear - 1 Generator [1 Ea. - 400 kW] |
1,216,082.16 |
|
3 |
1201 Commerce (IPC) - New elevators package |
1,258,740.00 |
|
4 |
1200 Baker - Harding Intercom System - Detention Officer Communication system upgrade + Duress Alarm |
1,045,172.81 |
|
5 |
1307 Baker - Harding Intercom System - Detention Officer Communication system upgrade + Duress Alarm |
197,677.34 |
|
6 |
1201 Commerce (IPC) - Fire Alarm Replacement and Upgrades |
424,452.96 |
|
7 |
1307 Baker - Fire Alarm Replacement and Upgrades |
1,031,360.04 |
|
8 |
701 NSJ Domestic Water tanks at 701 Jail |
256,473.22 |
|
9 |
1200 Baker -Fire Sprinkler System at 1200 Jail |
5,748,270.65 |
|
9 |
1307 Baker -Infrastructure upgrades at 1307 Jail [IT + Communications] |
688,098.24 |
|
10 |
HCSO Digital Twin (asset tracking) initial planning/use case development/conceptual technology architecture |
300,000.00 |
|
10 |
HCSO Digital Twin (asset tracking) pilot implementation |
700,000.00 |
|
11 |
Additional Floors at 701 NSJ - Complete floor renovation/refurbishment/upgrade |
79,077,950.88 |
|
12 |
~10% escalation anticipated over next 3 years |
11,677,476.38 |
|
|
Total funding ask |
$ 122,000,000.00 |
The figures shown above include contingency. We are still early in the project, and County departments anticipate returning to Commissioners Court with further details or refinement as the project develops, particularly with respect to IT needs, but potentially also facility renovation needs.
Justification:
The current adult detention facilities need immediate repair due to age, deferred maintenance, and overcrowding. These priority items have been deemed the most urgent by the Sheriff’s Office and Engineering based on life/safety, critical systems, employees, and detainees’ health/safety needs.
There is a time and cost savings opportunity involved currently due to the vacancy of the entire 7th floor, allowing for work to be completed effectively and efficiently while reducing risk to the employees, detainees, and visitors.
Alternatives and Engagement:
Not planning for jail facility improvements will result in continued maintenance and operational issues at the existing facilities. Deferred implementation will eventually lead to higher costs down the line, worse social impacts, and exposure to more risk.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Accelerated Maintenance Program Year 1 |
15,000,000 |
FY24 |
|
Accelerated Maintenance Program Year 2 |
68,000,000 |
FY25 |
|
Accelerated Maintenance Program Year 3 |
39,000,000 |
FY26 |
|
Total |
122,000,000 |
|
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
6/4/2019 |
1.u.2 |
FY2019 Interim CIP: authorization up to $20,000,000 |
|
7/9/2019 |
3.f.2 |
Commercial paper request: $8,000,000 |
|
10/29/2019 |
1.w.8 |
FY2020 CIP: authorization up to $20,000,000 |
|
2/25/2020 |
4.f.1 |
Commercial paper request: $6,000,000 |
|
5/19/2020 |
4.f.4 |
Commercial paper request: $5,000,000 |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Adult Detention Facilities Upgrades and Repairs, pages 313 and 314 |
|
5/25/2021 |
93 |
Commercial paper request: $5,000,000 |
|
6/29/2021 |
247 |
Original FIM: Project Name: Harris County Detention Facilities Phase I Harris County Sheriff’s Office Section; Total Estimated Cost: $350,136,216 |
|
7/20/2021 |
177 |
Commercial paper request: $31,900,000 |
|
7/20/2021 |
368 |
Construction Agreement Approval for Package 1 - CMAR Contractor: Turner, Purchasing Section, $31,898,275 |
|
9/14/2021 |
361 |
PIM Package 7 for Programming, Location: IPC Purchasing Section, $250,000 |
|
1/25/2022 |
256 |
Master Agreement 5-yr agreement - 3rd Yearly Agreement Renewal, $0 |
|
4/5/2022 |
115 |
CIM: Additional $9,418,924 authorization and additional $7,100,000 in commercial paper |
Address: 701 North San Jacinto, 1200 Baker, 1307 Baker, 1201 Commerce, and related facilities, Houston, TX
Precinct(s): Precinct 2
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Commercial Paper |
$ |
$15,000,000 |
$15,000,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$15,000,000 |
$15,000,000 |
$ |
|
Additional Budget Request |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$15,000,000 |
$15,000,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: June 4, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 5/28/2024 (note: legal approval of Asset Management Software pending further details)
Department Approval by: Diana A Ramirez, County Administrator, 5/29/2024
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 5/28/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2). Commercial Paper is being requested for the Adult Detention Facility Renovation and Upgrade project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget