Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): CentralSquare Technologies LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with CentralSquare Technologies LLC in the amount of $1,045,716 for maintenance and support services of the CAD/RMS ONESolution system for Harris County for the period of September 1, 2026 - August 31, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
On December 11, 2025, Commissioners Court approved an agreement with CentralSquare Technologies, LLC to provide maintenance and support of the One Solution CAD/RMS system used by Law Enforcement. Approval is now requested for the first renewal of the existing contract.
Expected Impact:
The One solution allows Harris County to take full advantage of the latest software technology. These enhancements will result in the following gains for all Law Enforcement operations:
• Increased data sharing through system integrations and regionalization.
• Reduced costs associated with deployment and endpoint device management.
• Greater flexibility with Web-Based interface capable of operating on multiple devices and operating
• systems.
• Supports intelligence lead policing efforts with deployment of two integrated crime analysis tools.
• Future proof architecture that allows agency development of forms fields and reports without vendor involvement.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/11/2025 |
489 |
Agreement approval |
|
5/28/26 |
54 |
1st Amendment approval |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$1,045,716 |
$1,045,716 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$1,045,716 |
1,045,716 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$1,045,716 |
$1,045,716 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/25/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Teri Ortiz, Sr. Manager - Public Safety Technology for Universal Services; Fatimata Ba, Asst. Director of 3rd Party Risk & Contract Compliance for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Brittani Bell, Purchasing
Attachments (if applicable): Letter