Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): CentralSquare Technologies, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with CentralSquare Technologies, LLC in the amount of $749,908 for maintenance and support services of the CAD/RMS ONESolution System for Harris County through August 31, 2026 with two (2) one-year renewal options, and to provide for full compensation for services provided from September 1, 2025 - August 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
CentralSquare provides maintenance and support of the One Solution CAD/RMS system used by Law Enforcement. HCUS is seeking approval of a sole source agreement for the term ending August 31, 2026.
Expected Impact:
The One solution allows Harris County to take full advantage of the latest software technology. These enhancements will result in the following gains for all Law Enforcement operations:
• Increased data sharing through system integrations and regionalization.
• Reduced costs associated with deployment and endpoint device management.
• Greater flexibility with Web-Based interface capable of operating on multiple devices and operating
• systems.
• Supports intelligence lead policing efforts with deployment of two integrated crime analysis tools.
• Future proof architecture that allows agency development of forms fields and reports without vendor involvement.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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Anticipated Court Date: 12/11/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Mark Webster, Director - Public Safety Technology for Universal Services; John Dyess, Director of Special Projects for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Brittani Bell, Office of the Purchasing Agent
Attachments (if applicable): Letter, agreement