Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Fleet Vehicles
Project ID (if applicable): NI034
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,160,000
Total Estimated Project Cost: $1,160,000 (FY27)
Request Summary:
title
Request by Universal Services for approval of the Final Investment Memo for the Fleet Services and Equipment project for a total authorization of $1,160,000 for FY 2027 and request for commercial paper funding in the amount of $700,000.
end
Project Description:
This is a multi-year project to ensure Fleet Services has the capital equipment it needs to fuel and service the County’s fleet. This includes 19 fuel stations and over 4,600 vehicles being serviced at 7 vehicle maintenance centers. FY27 contemplates $1,159,200.000 for replacement and updates to equipment for the vehicle maintenance centers as well as renovations to 2505 Texas location.
There might be changes in the County’s needs that result in operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same
Anticipated Project Expenditures and Timeline:
|
Description |
Quantity |
Cost |
Total |
|
Install automated bulk fluid management systems at Downtown (2), Katy (1), and Tomball (1) to improve technician productivity, reduce PM cycle times, improve vehicle downtime and improve operation readiness, improve inventory accountability, minimize fluid waste and shrinkage, enhance workplace safety, and standardize fluid dispensing operations at Harris County Fleet's highest-volume facilities. |
4 |
$75,000 |
$300,000 |
|
Install a drive-over vehicle inspection system at Downtown VMC to automate tire tread, alignment, and undercarriage condition assessments. Improves early defect detection, increases inspection consistency, reduces technician inspection time, and supports proactive maintenance and fleet readiness. |
1 |
$100,000 |
$100,000 |
|
Replace aging compressed air infrastructure to ensure reliable operation of lifts, tire equipment, pneumatic tools, and shop equipment. Improves operational reliability, reduces downtime caused by equipment failures, and supports increased shop throughput. |
1 |
$30,000 |
$30,000 |
|
Replace aging vehicle lifts to improve shop safety, increase service capacity, reduce equipment downtime, and support maintenance of larger and specialized fleet assets. Replacement supports continued fleet growth and operational readiness. |
4 |
$15,000 |
$60,000 |
|
Install or upgrade Automatic Tank Gauge systems at fleet fueling locations to improve fuel inventory monitoring, leak detection, environmental compliance, fuel accountability, and operational reliability. Supports fuel management modernization and reduces manual monitoring requirements. |
5 |
$32,200 |
$161,000 |
|
Install high-speed insulated roll-up doors at VPC (1) and Downtown VMC (2) to improve vehicle throughput, reduce climate loss, improve facility security, and enhance technician productivity by reducing wait times associated with conventional bay doors. |
3 |
$40,000 |
$120,000 |
|
Implement a Traka or Key Watcher electronic key management system to improve vehicle key accountability, enhance security, support after-hours operations, reduce lost key incidents, and provide an auditable chain of custody for fleet assets. |
1 |
$25,000 |
$25,000 |
|
Install a backup generator at the 66th Street facility to ensure continuity of fleet maintenance, fueling, communications, and emergency response operations during power outages, hurricanes, and other disasters. |
1 |
$135,000 |
$135,000 |
|
Install High Volume Low Speed (HVLS) fans at the Tomball VMC to improve air circulation, reduce heat stress, improve technician comfort and productivity, and support employee retention and workplace safety. |
1 |
$35,000 |
$35,000 |
|
Subtotal |
|
|
$966,000 |
|
Contingency |
20% |
|
$194,000 |
|
Total |
|
|
$1,160,000 |
Justification & Alternatives:
These funds will support the planned growth in law enforcement operations.
No Alternatives
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R3: Strengthen the County’s emergency response function.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
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Agenda <javascript:__doPostBack('ctl00$ContentPlaceHolder1$gridMain$ctl00$ctl02$ctl01$ctl00','')> itemDate <javascript:__doPostBack('ctl00$ContentPlaceHolder1$gridMain$ctl00$ctl02$ctl01$ctl11','')>Action Taken |
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22-0641 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=5389611&GUID=D911DDBF-AE4F-46AB-A3E6-068B569B7B0B&Options=ID|Text|&Search=ni034>1/25/2022 |
Request for approval of commercial paper funding for Universal Services for the Fleet Services & Equipment project in the additional amount of $1,845,000 for a total CP funding of $2,490,000. |
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22-1703 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=5477729&GUID=41F4A5CC-070A-4755-A527-0703F76BCE62&Options=ID|Text|&Search=ni034>3/8/2022 |
Request for approval of the Final Investment Memo for Fleet Services Equipment Repair/Replace project for no additional incremental authorization for a SFY 2022 authorization of $1,581,000. |
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22-4955 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=5764223&GUID=136A6326-6460-451E-8C96-47B485473EC4&Options=ID|Text|&Search=ni034>8/23/2022 |
Request for approval of the Final Investment Memo for Fleet Services Equipment Repair/Replace project for no additional incremental authorization for an FY 2023 authorization of $2,004,000. |
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22-7253 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=5936540&GUID=DD793F39-5594-4E0C-8691-8FB784C7ECF2&Options=ID|Text|&Search=ni034>11/15/2022 |
Request for approval to decrease commercial paper funding for Universal Services for the Fleet Services and Equipment project in the amount of $1,000,000 for a net CP funding of $1,490,000. |
|
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23-3560 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6271208&GUID=81F13BF8-A74E-4B62-B62E-BDDAF73F3D5F&Options=ID|Text|&Search=ni034>6/27/2023 |
Request for approval of the Final Investment Memo for Fleet Services Equipment Repair/Replace project for an additional incremental authorization of $720,000 for FY2024. |
|
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24-5061 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6838496&GUID=A5271701-38C7-4412-AC91-C8C4DDA4FE24&Options=ID|Text|&Search=ni034>8/27/2024 |
Request for approval of commercial paper funding for Universal Services for the Fleet Services and Equipment project in the additional amount of $500,000 for a total CP funding of $1,990,000. |
|
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24-6285 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6883604&GUID=17B321A7-C914-4DB9-BC7E-490DAB5320FC&Options=ID|Text|&Search=ni034>10/8/2024 |
Request for approval of the Final Investment Memo for Fleet Services Equipment Repair/Replace project for a total authorization of $800,000 for FY2025. |
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25-5189 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7522045&GUID=39A4CC5E-F8F9-4930-866E-36FBAB502880&Options=ID|Text|&Search=ni034>8/26/2025 |
Request for approval of the Final Investment Memo for Fleet Services and Equipment project for an incremental authorization of $550,000 for a total authorization of $800,000 for FY 2026 and commercial paper funding in the amount of $550,000. |
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Address: N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
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Choose an item. |
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$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$700,000 |
$700,000 |
$ |
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Choose an item. |
$ |
$ |
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Choose an item. |
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Total Additional Budget Request |
$ |
$700,000 |
$700,000 |
$ |
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Total Funding Request |
$ |
$700,000 |
$700,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 7/22/2025
Department Approval by: Heather Merkel, Director of Budget, Universal Services 7/31/2026
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 9/30/2026
Commercial Paper Request (For OMB use only):
Receiving Department: Universal Services
Project PeopleSoft ID: NI034
CP Series Description: Commercial Paper A-1 is used to (1) pay contractual obligations incurred or to be incurred for the construction of and the purchase of fixtures, equipment and machinery for or in connection with the County's criminal and civil justice centers, the County's firefighter training facility, (2) pay contractual obligations incurred or to be incurred for the purchase of automobiles and other vehicles, equipment and machinery, including computers, materials and supplies for the operations of the County precincts and departments and other authorized needs and purposes including services provided by engineers, architects, attorneys, auditors, financial advisors.
Commercial Paper is being requested for the Fleet Services and Equipment project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Fahad Gulzar, Deputy Executive Director, Office of Management and Budget