Department: County Engineer
Department Head: Dr. Milton Rahman, PhD., P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Emergency Generator Installations
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $38,900,000
Total Estimated Project Cost: $38,900,000
Request Summary:
title
Request for approval of a Final Investment Memo for Emergency Generator Installations project for an initial amount of $38,900,000, including transferring $1,478,741 in authorization from the Precinct 3 Generators project, and an initial commercial paper allocation of $1,480,000 to be transferred from the Precinct 3 Generators project.
end
Project Description:
This project will install full-facility backup generators for a minimum of 32 critical facilities (estimated at 8 facilities per precinct). It will involve design, procurement, related site electrical upgrades and infrastructure, constructing and installing equipment, and fencing to protect generators. By adding backup power sources to the facilities, Harris County will ensure continued service to the residents of Harris County during power outages and provide much-needed warming centers and disaster shelters during major events. We expect to start the project by Q4 FY24 and complete by Q1 FY27.
Project Scope:
Key tasks involved in this project include the design and construction of equipment foundation structures, upgrading the related electrical systems to accommodate the generators, installing ATS and Direct Connect Equipment, setting equipment on foundation structures, making electrical tie-ins, trenching, running conduit, and running wiring, and supporting services, systems, and equipment needed for each site. When the project is complete, we expect to have systems that will ensure uninterrupted power supply to the facilities, allowing continued use of the facility in the event of a power outage. The equipment installed will provide enough electrical generation to fully operate the facilities, instantaneously upon sensing the power drop from utility suppliers. We expect to start the project by Q4 FY24 and complete the first batch of smaller facility generators completing by Q4 FY2025 with the largest generators coming online by Q4 FY2026.
Phase 2 will be addressed in a future investment memo. It will include additional facilities and generator installation and upgrades. The full scope of Phase 2 will be assessed by the Harris County Engineering Department (HCED) during Phase 1.
Justification:
By adding backup generators to the facilities, Harris County will ensure continued service to the residents of Harris County during power outages and provide much needed warming centers and disaster shelters during major events.
Alternatives and Engagement:
There are no known, practical alternatives for a backup power system that will provide uninterrupted power to facilities. The only alternative is to forego investing in these systems and simply allow the facilities to be without power when the grid goes down. Any delay in the project risks a lengthy power outage and temporary loss of ability to use the facilities the next time there is a power outage. Stakeholders are all Harris County residents and others who are served by these facilities, the employees, and other people in the general area who may not have an alternative power source during a prolonged power outage.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Phase 1 - PCT 1: Generator Installations |
$8,780,000 |
Q4 FY2026 |
|
Phase 1 - PCT 2: Generator Installations |
$8,780,000 |
Q4 FY2026 |
|
Phase 1 - PCT 3: Initial Generator Procurement (6/4 Investment Memo) |
$1,480,000 |
Q4 FY2024 |
|
Phase 1 - PCT 3: Generator Installations |
$7,300,000 |
Q4 FY2026 |
|
Phase 1 - PCT 4: Generator Installations |
$8,780,000 |
Q4 FY2026 |
|
Staff Augmentation |
$3,780,000 |
Q4 FY2026 |
|
Project TOTAL |
$38,900,000 |
|
|
Previously Approved Authorization on 6/4/2024 |
$1,480,000 |
|
|
Incremental Authorization Requested |
$ 37,420,000 |
|
Note: Contingency included in the above Estimated Costs
The $1,480,000 already transferred to Precinct 3 on 6/4/2024 Court will remain with Precinct 3 to be used on generators, with OMB to determine the appropriate CP fund to use. Future budget allocations for each precinct’s projects will be transferred to the respective precinct as needed. Engineering will notify OMB of any needed future budget allocations.
Alignment with Goal(s):
X Justice and Safety
X Economic Opportunity
_ Housing
X Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
6/4/2024 |
412 |
Approved - Request for approval of the Final Investment Memo for the Precinct 3 Generator Procurement project for an amount of $1,478,741 and request for approval of commercial paper funding in the amount of $1,480,000. |
Address: Multiple locations throughout Harris County.
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Commercial Paper |
$ |
$1,480,000 |
$1,480,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$1,480,000 |
$1,480,000 |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$1,480,000 |
$1,480,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: August 6, 2024
Anticipated Implementation Date (if different from Court date): N/A
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/23/2024
Department Approval by: Ross Hosket, P.E., CFM, Env SP, Interim Director, Capital Project Facilities, Harris County Engineering Department
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 7/26/2024
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A