Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220267
Vendor/Entity Legal Name (if applicable): The Sherwin-Williams Company
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with The Sherwin-Williams Company for roadway and barrier paint and related items for Harris County for the period of October 1, 2025 - September 30, 2026, at a cost of $1,264,000 (220267), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
Projected annualized usage for renewal term is $324,000
Request for approval of the third renewal option with The Sherwin-Williams Company for roadway and barrier paint and related items needed for Harris County for the period of October 1, 2025 -September 30, 2026.
Expected Impact:
The approval of this renewal allows HCTRA to continue to purchase roadway and barrier paint and related items as needed throughout the system.
Alternative Options:
No other recommended option for this identified need.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/23/2022 |
387 |
Project Advertisement |
|
9/27/2022 |
242 |
Contract Award |
|
10/10/2023 |
269 |
First Renewal Approved 10/1/23-9/30/24 |
|
9/19/2024 |
302 |
Second Renewal Approved 10/1/24-9/30/25 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Roadway & Facility Maintenance |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$324,000 |
$324,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$324,000 |
$324,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$324,000 |
$324,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Shadonna Williams, HCTRA Harris County Toll Road Authority; Hugh Taylor, Sr. Buyer, Office of the Harris County Purchasing Agent
Attachments (if applicable): Letter