Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Lesley Briones, Commissioner
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Lesley Briones, Commissioner
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 FY25 Fleet and Equipment Acquisition and Replacement
Project ID (if applicable): FY25_EQUIP
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: 2,500,000
Total Estimated Project Cost: 2,500,000
Request Summary:
title
Request for approval of the Final Investment Memo for the Precinct 4 FY25 Fleet and Equipment Acquisition and Replacement project for an amount of $2,500,000 and commercial paper funding in the amount of $2,500,000.
end
Project Description:
The project aims to purchase new operational vehicles and equipment for Harris County Commissioner Precinct 4. Given the aging state of the current fleet and equipment, this project is needed to enhance operational efficiency. Additionally, the expansion of the Precinct’s service area resulting from redistricting raises the need for additional new vehicles and equipment to meet the growing demands of operations. New generators are also needed to support critical community centers that serve as emergency sites and distribution sites during emergency operations.
Anticipated Project Expenditures and Timeline:
The Fleet and Equipment Acquisition and Replacement project aims to enhance operational efficiency and reliability within Precinct 4’s operations. The anticipated fleet and equipment items, detailed below, are strategically designed to elevate performance and meet evolving demands, including emergency operations.
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Vehicle/Equipment |
Efficiency/Capacity Improvement |
Quantity |
Estimated Cost |
Estimated Completion |
|
JD Gator |
Better efficiency & capacity |
2 |
$53,000 |
July 2025 |
|
Chevrolet Suburban |
Better efficiency & capacity |
1 |
$71,260 |
July 2025 |
|
1 Ton Crew cab with Gooseneck hitch |
Better efficiency & capacity |
1 |
$54,000 |
July 2025 |
|
Ford Expedition 4x4 |
Better efficiency & capacity |
2 |
$83,930 |
July 2025 |
|
72" Zero Turn Mower Side discharge JD |
Better efficiency & capacity |
5 |
$89,405 |
July 2025 |
|
Chevrolet 1500 4x4 Crew Cab with Diesel |
Better efficiency & capacity |
3 |
$158,025 |
July 2025 |
|
Chevy 2500 Gas Crew Cab with Gooseneck 4x4 |
Better efficiency & capacity |
2 |
$105,400 |
July 2025 |
|
Kubota M5-111 Cab 4x4 with 10' Wing Mowers |
Better efficiency & capacity |
2 |
$167,272 |
July 2025 |
|
High Density Polyurethane Injection System |
To address growing operational needs |
1 |
$185,687 |
July 2025 |
|
Ford F-550 Crew Cab with Service Bed (Sign truck) |
To address growing operational needs |
2 |
$190,000 |
July 2025 |
|
Ford Escape Hybrid Plug-In |
Better efficiency & capacity |
2 |
$81,000 |
July 2025 |
|
John Deere Tractor |
To address growing operational needs |
2 |
$356,818 |
July 2025 |
|
MCI J4500 Bus |
To address growing operational needs |
1 |
$850,000 |
July 2025 |
|
Laptops For Windows 11 upgrade |
Better efficiency and growing needs |
30 |
$50,000 |
July 2025 |
|
Contingency |
|
|
$4,203 |
July 2025 |
|
|
|
|
|
TOTAL |
$2,500,000 |
|
Justification & Alternatives:
In alignment with the new County policy on non-voted commercial paper, we seek an allocation of $2,500,000 in FY25 for the acquisition of vehicles and equipment, including building generators and ice trucks. With Precinct 4's expansion to over 50 parks, including major additions like Bear Creek (2,154 acres), George Bush (7,800 acres), and John Paul Landing (876 acres), there is a continued demand for operational equipment. The current equipment capacity falls short, hindering our ability to meet increased maintenance needs. Acquiring new vehicles and equipment, including a new bus for emergency operations support, is essential to reducing reliance on older, frequently maintenance-prone machinery, ensuring efficient operations and proper upkeep of our extensive park portfolio, as well as ensuring adequate support to the community in the case of emergency operations. Additional capital for computers is needed as many existing laptops in use are not upgradeable to Windows 11.
Alternatives and Engagement:
One possibility involves persisting with the current equipment or leasing for in-house operations, The more favorable alternative is to invest in new equipment. Opting for leasing would incur heightened costs and operational expenses for the Precinct. Moreover, the absence of acquiring new equipment could potentially result in service request backlogs, given the limited capacity of the existing assets.
Anticipated Impact on Other Funds (If Applicable): N/A
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R3: Strengthen the County’s emergency response function.
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page):
Previous Court Action: N/A
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Action Taken |
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Address: 14444 Holderrieth Rd; Tomball, TX 77377
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Total Funding Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 3/3/2025
Department Approval by: Jamaal Smith, Deputy Chief of Staff
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/3/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: FY25_EQUIP
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 FY25 Fleet and Equipment Acquisition and Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget