Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Public Health Services
Secondary Department Head/Elected Official: Leah Barton
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Conduent Public Health Solutions, Inc
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a sole source exemption from the competitive bid requirements and a renewal option with Conduent Public Health Solutions, Inc in the amount of $141,983 for maintenance, support, improvements and source code of the maven software platform for disease surveillance and outbreak management workflow application system produced by Conduent Public Health Solutions, Inc. for Public Health Services for the period of October 1, 2025 – September 30, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
The MAVEN software platform provides comprehensive disease surveillance and outbreak management to integrate and coordinate timely information and analytic insights among collaborating epidemiologists, medical professionals, and public health departments. It is an automated and comprehensive solution that securely and efficiently tracks, manages, and reports on the health status of those exposed to communicable diseases.
Expected Impact:
The continued use of MAVEN enables state and local health agencies to collect required data and generate mandatory reporting to the Centers for Disease Control and Prevention (CDC) to provide continuous and direct integration with the CDC during an outbreak crisis.
Alternative Options:
N/A
County Strategic Plan Goal: 4. Improve physical and mental health outcomes across all communities.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/25/2022 |
200 |
Award |
|
9/19/2023 |
348 |
Renewal No. 1 |
|
12/19/2023 |
291 |
Amendment No. 1 |
|
10/8/2024 |
319 |
Renewal No. 2 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
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|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$ 141,983 |
$ 141,983 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ 141,983 |
$ 141,983 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ 141,983 |
$ 141,983 |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Jennifer Kiger, Director of Office of Epidemiology, Surveillance, and Emerging Diseases, Public Health Services; Richard Pena, Buyer, Purchasing
Attachments (if applicable): Letter