Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Attorney
Secondary Department Head/Elected Official: Christian Menefee
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 220355
Vendor/Entity Legal Name (if applicable): Synaptec Software, Inc. dba LawBase
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Synaptec Software, Inc. dba LawBase in the additional amount of $254,040 for software licenses for Matter Management System (MMS) for the County Attorney’s Office for the period of January 9, 2024 - Final System Acceptance (FSA) issued by Harris County (HC) (220355), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
On January 9, 2024 Commissioners Court approved a subscription-based turnkey matter management solution
for the County Attorney’s Office (CAO), replacing an outdated and ineffective system in place for almost two
(2) decades. The new solution offers upgrades in the following areas:
• Improve the CAO’s attorneys and support staff’s overall office productivity by becoming more efficient in
matter management allowing the department to handle a greater workload without increasing staff.
• Streamline the management of documents, emails and other information related to the CAO’s business
activities through the use of integrated workflows, document sharing, document assembly, electronic
document management, calendaring and scheduling functionality.
• Improve the CAO’s capability to better communicate with clients and vendors (including outside counsel)
and provide immediate information on matter management status resulting in a quicker turn around on work
product delivery.
• Provide a more effective means for the CAO to manage all aspects of the agency’s legal matters including the
ability to track and report on numerous types of legal matter assignments, outside legal expenses, in-house
and outside counsel effectiveness, key dates, matter status and historical matter outcomes.
Expected Impact:
The impact will allow the CAO to manage matters more efficiently, keep better data, and to continue to
implement the in-house ad-valorem tax collection.
Alternative Options:
No other recommended solution for this identified need.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/19/2023 |
356 |
Stopgap agreement approved |
|
1/9/2024 |
273 |
Award |
|
6/4/2024 |
336 |
Amendment No.1 |
|
10/29/2024 |
340 |
Amendment No.2 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
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- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Steve Garner, Budget analyst - CAO; Azadeh Rahmdel, Sr. Contract Manager, Purchasing
Attachments (if applicable): Letter, Amendment.