Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): MF0G2
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for the Office of the County Engineer for the Juvenile Probation Department Facilities Repair and Renovation project in the amount of $1,365,000 for a total CP funding of $29,360,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Juvenile Probation Department Facilities Repair and Renovation project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
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HB 1869 compliance confirmed by: Paige Abernathy, Assistant County Attorney, December 24, 2025.
Expected Impact:
This project is part of an ongoing effort to maintain safe and code-compliant juvenile facilities. A backlog of deferred maintenance is being worked through, with priority given to repairs or replacement projects to address Fire/Life Safety issues. Failure to continue maintaining the County's existing Juvenile Probation facilities will result in more expensive deferred maintenance, as well as closure of certain areas, non-code compliance, and most importantly, risks to life/safety. Additionally, if these maintenance issues are left unresolved, they could impact court hearings or juvenile housing.
HCED is experiencing, on average, a 30% price increase on projects. This is supported by reports from the Bureau of Labor Statistics and the Associated General Contractors (AGC) which show an annual 30% increase in construction materials and services in 2021. HCED expects this 30% increase will continue and be reflected in vendor costs and bids received into 2022.
Alternative Options:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and in some cases could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
04/25/2017 |
4.f |
Approval of CP funding in the amount of $6,875,000 (Series D) |
|
07/28/2020 |
4.f.2 |
Approval of CP funding in the amount of $4,000,000 (Series D-2) |
|
03/08/2022 |
110 |
Approval of CP funding in the amount of $6,385,000 (Series D-2) |
|
06/27/2023 |
163. |
Approval of CP funding in the amount of $985,000 (Series D) |
|
04/10/2025 |
274. |
Approval of CP funding in the amount of $1,905,000 (Series D-2) |
|
01/08/2026 |
17. |
FIM for an incremental authorization of $12,330,000 and a request for Commercial Paper funding allocation of $7,845,000. (Series D-2) |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Juvenile Probation Department Facilities Repair and Renovation project |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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|
Existing Budget |
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|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Total Funding Sources |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Fahad Gulzar, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A