Department: County Engineer
Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0308, UPIN 15104M23NP02
Vendor/Entity Legal Name (if applicable): Millis Equipment, LLC
MWDBE Contracted Goal (if applicable): 28.5%
MWDBE Current Participation (if applicable): 11.99 %
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Equipment, LLC. in connection with Hufsmith-Kohrville Rd segment 2 - from Hollow Glen Lane to 500' North of Ezekiel, adding 25 calendar days with an addition in the amount of $39,646.57, Job No. 23/0308-2, UPIN 15104M23NP02, Precinct 3, MWDBE Contracted Goal: 28.5%, MWDBE Current Participation: 11.99%.
end
Background and Discussion:
Project included the reconstruction of Hufsmith-Kohrville Rd from Hollow Glen Lane to 500' North of Ezekiel from 2 lane asphalt road to 4 lane concrete curb and gutter boulevard with 32' raised median with traffic signals at Lacey Rd and Ezekiel Rd. There are two outfalls within limits of the project, North Pointe Blvd and Champion Wood Dr detention ponds.
Due to unsuitable soil conditions at the south detention pond, the Engineer of Record (EOR) has recommended the use of select fill soil to ensure adequate slope stability.
Reinforced concrete box structures were sinking due to the presence of groundwater, necessitating additional efforts from the contractor to implement wellpoint dewatering, which resulted in project delays.
Reworking to pass the proof rolling for fly-ash stabilization caused additional delays to the critical path.
An existing inlet was causing damage to traveling public vehicles and causing safety concerns.
The elimination of work zone marking was not called out in the original bid items.
Deduction of remaining Reinforced concrete pipes that was replaced with polypropylene pipes.
This change will properly compensate the contractor for the additional work.
New Items
EMERGENCY REPAIR AROUND EXISTING INLET $8,050.00
ELIMINATION OF EXISTING PAVEMING MAKRINGS (4”) $3,388.40
ELIMINATION OF EXISTING PAVEMING MAKRINGS (24”) $520.30
SOUTH POND SELECT FILL $201,776.40
Existing Items
DETENTION BASIN EXCAVATION $14,649.00
Deduction
REINFORCED CONCRETE PIPE, C76, CLASS III, RUBBER GASKET (18" - 42”) $188,738.00
Expected Impact:
Change allows the contractor to be appropriately compensated for the work performed while mitigating the additional cost as much as possible.
Alternative Options:
There were no other alternative cheaper than select soil.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
x Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/14/2023 |
204 |
Contract Award |
|
6/25/2024 |
24-3584 |
Contract Amendment for additional funds |
Location: Hufsmith-Kohrville Rd from Hollow Glen Lane to 500' North of Ezekiel
Address (if applicable):
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
|
Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$ |
$39,646.57 |
$39,646.57 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$39,646.57 |
$39,646.57 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$39,646.57 |
$39,646.57 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: September 19,2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, Senior Director of Capital Project Infrastructure, Harris County Engineering Department
Attachments (if applicable): County Auditor’s Form 1258B