Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240221
Vendor/Entity Legal Name (if applicable): High Branch, Inc. (Primary), TNM Partners LLC dba Magnolia Gardens Nursery (Secondary)
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to High Branch, Inc. (Primary) and TNM Partners LLC dba Magnolia Gardens Nursery (Secondary) in the amount of $273,000 for supply of various trees for the Flood Control District for the period of October 1, 2024 - September 30, 2025, with four (4) one-year renewal options (240221), MWDBE Contracted Goal: 0%, Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion: Request the approval for a contract award for the Supply of Various Trees for the Harris County Flood Control District to the best low bid, High Branch, Inc. and the second low bid, Magnolia Gardens Nursery. The Harris County Flood Control District plants between 12,000 and 15,000 trees annually as a part of its Forest Establishment Program. A reliable and consistent source of trees is needed to support the program. The District was also recently awarded a Federal grant that requires Federal procurement procedures to be followed for all service and supply contracts to be eligible for reimbursement within the grant.
Expected Impact: Large numbers of trees will be planted along HCFCD Rights-of-Way primarily within disadvantaged communities identified by the Climate and Economic Justice Screening Tool.
Alternative Options: To access the awarded grant funding this contract is needed. Not utilizing a supply contract that follows Federal procurement procedures would jeopardize the entire grant award.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
X Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/06/2024 |
356 |
Approved Advertisement Letter |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Supply of Various Trees for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$93,000 |
$93,000 |
$ |
|
Grant |
$ |
$180,000 |
$180,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$273,000 |
$273,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 09/19/2024
Anticipated Implementation Date (if different from Court date): 10/01/2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicolas Griffin, Department Manager, FMT; Megan Gottselig, Urban Forester, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable):