Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: N/A
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240060
Vendor/Entity Legal Name (if applicable): A&V Holdings Midco LLC dba AVI-SPL
MWBE Contracted Goal (if applicable): 5%
MWBE Current Participation (if applicable):0%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with A&V Holdings Midco LLC dba AVI-SPL for civil courthouse audio/video systems upgrade for the Administrative Office of the District Courts for the period of October 8, 2025 - October 7, 2026, at a cost of $4,248,115 (240060), MWBE Contracted Goal: 5%.
end
Background and Discussion:
This project aims to upgrade the courtroom evidence presentation systems throughout the Harris County Civil
Courthouse. The existing audio-visual technology, in use for seventeen years, will be replaced with state-of-the-art equipment. This upgrade will enhance the reliability of courtroom operations and ensure the technology meets contemporary standards. Additionally, the project will enable seamless integration with video conferencing platforms, facilitating superior audio quality, video hearings, and remote testimonies, while also ensuring cost-effective support for the new technology.
Expected Impact:
The completion of the Civil Courthouse Audio/Video Systems Upgrade is expected to enhance the
functionality and reliability of courtroom technology, thereby improving the overall quality of evidence
presentation and judicial proceedings for all involved. By replacing outdated analog systems with state-of-the-
art digital technology, the project will support both current and next-generation technology, including
interfacing with the system itself and platform-agnostic video conferencing systems, thereby enabling more
effective virtual and hybrid proceedings.
The upgraded systems will provide a consistent and reliable courtroom experience, minimizing disruptions and
ensuring that evidence is presented with clarity and precision, which is essential for fair and efficient adjudication. Additionally, this project will reduce both short- and long-term maintenance costs and operational downtime by addressing the current system’s obsolescence and frequent repair needs. This will contribute to fiscal efficiency and enhance the reliability of accessibility features and court access options for
both in-person and remote participants.
Alternative Options:
N /A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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10/8/2024 |
328 |
Award |
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5/8/2025 |
310 |
Amendment |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Eric Harris, Administrative Office of the District Courts - Infrastructure
Director- Azadeh Rahmdel, Contract Manager, Purchasing
Attachments (if applicable): Letter