Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: N/A
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210034
Vendor/Entity Legal Name (if applicable): Deaf Link, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):0%
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Deaf Link, Inc. for emergency notification system for deaf, blind and hard of hearing residents for the Office of Homeland Security and Emergency Management for the period of June 29, 2025 - June 28, 2026, at a cost of $188,825 (210034), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Request for approval of a renewal option with Deaf Link, Inc. for emergency notification system for deaf, blind
and hard of hearing residents for the Office of Homeland Security and Emergency Management for the period
of June 29, 2025 - June 28, 2026
Expected Impact:
Emergency notification system for deaf, blind, hard of hearing and low literate residents. HCOHSEM awarded
the project to Deaf Link, Inc. at court on 6/29/21. Approval is requested to exercise the second renewal
option.
Alternative Options:
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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06/29/2021 |
478 |
Request of approval of an award on the basis of best proposal meeting requirements |
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06/14/2022 |
192 |
Request for approval of a renewal option |
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06/06/2023 |
207 |
Request for approval of renewal option 2 of 4 |
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03/26/2024 |
447 |
Amendment for additional funds |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Funding Sources |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Grant Funds Applied for/Awarded (Total) |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Lindsey Drouet, Finance Admin Supervisor, Homeland Security &
Emergency Management; Kennedy Harden, Buyer, Purchasing
Attachments (if applicable): Letter