Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Institute of Forensic Sciences
Secondary Department Head/Elected Official: Luis Arturo Sanchez, M.D.
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240195
Vendor/Entity Legal Name (if applicable): M2COMSYS
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with M2COMSYS for medical transcription services for the Institute of Forensic Sciences for the period of September 19, 2025 - September 18, 2026, at a cost of $77,000 (240195), Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion:
The Harris County Institute of Forensic Sciences (HCIFS) HCIFS has used transcription services for years and has developed standard operating procedures and workflows including the use of such services. HCIFS pathologists dictate reports, while a contractor transcribes the report. Using a contractor assists with better and more efficient use of pathologist and staff time. The contractor provides transcribed reports, staff ensures reports are properly formatted and pathologists can quickly edit reports.
Expected Impact:
Having transcription services allows HCIFS to quickly producing written autopsy reports for pathologists. This has an impact on finalizing autopsy reports and having them available to the public and law enforcement.
Alternative Options:
An alternative option would be for HCIFS to have current staff to transcribe dictations. HCIFS does not have adequate staff to timely provide transcriptions services. If staff were to provide services, there would be significant delays in producing written reports.
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Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Location: N/A
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Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Cristina Juarez, Finance Manager; Azadeh Rahmdel, Contract Manager, Purchasing
Attachments (if applicable): Letter