Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): West Publishing Corporation, d/b/a West, a Thomson Reuters Business
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with West Publishing Corporation, d/b/a West, a Thomson Reuters Business in the amount of $1,608,164 for full compensation for services provided from January 1, 2023 - April 30, 2024 and to add funding for continued services for subscription to Westlaw and CLEAR Computer assisted legal & investigative research services for the Toll Road Authority through December 31, 2024 with four (4) one-year renewal options, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
.end
Background and Discussion:
The Office of the Harris County Purchasing Agent has confirmed the sole source exemption.
Expected Impact:
N/A
Alternative Options:
No other recommended solution for this identified need.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/10/2018 |
22.d.18.j |
Court approval of 1st Amendment |
|
09/25/2018 |
20.c.9.b |
Court approval of 2nd of five renewal options |
|
11/12/2019 |
23.d.16.e |
Court approval of 3rd of five renewal options |
|
09/29/2020 |
21.c.16.c |
Court approval of 2nd Amendment and 4th of five renewal options |
|
12/14/2021 |
21-6820 |
Court approval of 5th renewal, with two (2) one-year renewal options |
|
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|
|
|
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|
|
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Tolling Solutions |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$784,000.00 |
$784,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$784,000.00 |
$784,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$784,000.00 |
$784,000.00 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: May 16, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: David Patterson, Assistant Director, Tolling Solutions; Robert Williams, Buyer, Purchasing
Attachments (if applicable): Letter, Agreement