Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 210349
Vendor/Entity Legal Name (if applicable): Freese and Nichols, Inc.
MWBE Contracted Goal (if applicable): 19.60%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - project was awarded prior to launch of County's M/WBE Program
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Freese and Nichols, Inc. in the additional amount of $156,747 for continuous services for professional engineering and related consulting services for the Letter of Map Revision Review Program for the Flood Control District (210349), MWBE Contracted Goal: 19.60%.
end
Background and Discussion:
The Harris County Flood Control District has been a LOMR Review partner with FEMA since 2010. As part of this partnership, we are given the responsibility to review and process Letters of Map Revision (LOMRs) and Conditional Letters of Map Revision (CLOMRs) submitted in Harris County. This work is funded entirely by FEMA grants, for which The District applies annually. On January 25th, 2022, Freese & Nichols, Inc. was selected through an RFQ process to provide review and case processing for processing LOMRs and CLOMRs. FEMA has awarded us grants in 2023 and 2024 to continue to do this work. A new MWBE goal has been assigned for the Amendment portion of 19.60%.
Expected Impact:
The Harris County Flood Control District would be allowed to utilize grant funding to continue reviewing LOMRs and CLOMRs.
Alternative Options:
The alternative options would be to either suspend the LOMR Review partnership program with FEMA and return their grant money, leaving LOMRs and CLOMRs to be processed by FEMA’s contractors without the benefit of local flooding issues, or to re-bid this work and award it to a vendor selected through a new RFQ process, which would lead to an interruption of LOMR Review services, and therefore a failure to satisfy grant performance metrics relating to case processing deadlines.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: S: Equitably reduce the health, economic, and other impacts of climate change and disasters.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): H4: Consistently embed sustainability considerations in the project planning and design process.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/10/2024 |
271. |
Accept Grant |
|
01/25/2022 |
285. |
ATN |
|
10/18/2022 |
194. |
Agreement |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Choose an item. |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Grant |
$ |
$156,747 |
$156,747 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$156,747 |
$156,747 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$156,747 |
$156,747 |
$ |
|
Grants - Proposed Budget |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: March 27, 2025
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yesenia Martinez, Commissioners Court Coordinator, Flood Control District, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter, Amendment