Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Commissioner Lesley Briones
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Commissioner Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 Tomball Sign Shop
Project ID (if applicable): TSC_SIGNSHOP
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $65,000
Total Estimated Project Cost: $65,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 4 Tomball Print Shop Project, for an amount of $65,000 and a request for approval of commercial paper funding in the amount of $65,000.
end
Project Description:
This project involves a full upgrade of aging hardware in the Sign Shop, which serves as the central production hub for all road signage, internal banners, and paper-based signage for the organization. The upgrade includes the purchase and installation of new commercial-grade plotters, wide-format printers, precision cutters, and a modern rollover table. This new suite of equipment will replace outdated and inefficient machines that are no longer meeting production demands. The goal is to improve output speed, enhance signage quality, and reduce manual labor for the Sign Shop team.
Anticipated Project Expenditures and Timeline:
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Unit Type |
Unit Count |
Unit Price |
Total |
Estimated Completion |
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HP L730W 64" LATEX PRINTER W/WHITE with install |
1 |
$25,265 |
$25,265 |
March 2026 |
|
HP DesignJet Z6 44" PostScript® Printer |
1 |
$4,995 |
$4,995 |
March 2026 |
|
55"x113" Rollover Flexi Height Table & Accessories |
1 |
$18,180 |
$18,180 |
March 2026 |
|
Rollover Table Shipping |
1 |
$1,950 |
$1,950 |
March 2026 |
|
Summa-S3TC160 62” S-Class 3 Series |
1 |
$11,395 |
$11,395 |
March 2026 |
|
Contingency |
|
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$3,215 |
|
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Total |
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$65,000 |
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Justification & Alternatives:
The current hardware in the Sign Shop has exceeded its useful life expectancy, resulting in slower production times, lower-quality outputs, and increased maintenance issues. With the demand for both road and internal signage steadily increasing due to expanded operations, a modernized equipment suite is critical. Upgrading to newer, faster, and more precise equipment will enable the team to meet turnaround expectations while improving the durability and clarity of the signs produced. The inclusion of a new rollover table will significantly streamline the process of applying signage to metal and cardboard backings, which is currently labor-intensive and time-consuming. These improvements will directly impact operational efficiency, reduce downtime, and support our branding and public safety efforts across the precinct.
One alternative is to continue operating with the current hardware until individual components fail beyond repair. However, this reactive approach would lead to unpredictable delays in production, reduced quality, and increased maintenance costs. Another option would be to selectively replace only the most critical pieces of equipment, but this would not resolve systemic bottlenecks or eliminate inefficiencies in the overall workflow. Outsourcing signage production was also considered but ultimately dismissed due to higher long-term costs, reduced control over quality and turnaround, and security concerns related to sensitive or time-bound signage (e.g., road safety updates or emergency notices). The full hardware refresh provides the most sustainable and cost-effective path forward.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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Total |
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County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: F: Ensure safety and security for all using the county’s transportation network in alignment with the County’s Vision Zero plan.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): F1: Strengthen the County’s commitment to Vision Zero principles and goals.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page):
Previous Court Action:
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Agenda Item # |
Action Taken |
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Address: 6600 Bissonnet St, Houston, TX 77074
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$65,000 |
$65,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$65,000 |
$65,000 |
$ |
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Total Funding Request |
$ |
$65,000 |
$65,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
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- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 8/14/2025
Department Approval by: Jonathan Castrejon, Director of Finance, July 29th, 2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 8/15/2025
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Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: TSC_SIGNSHOP
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 Tomball Sign Shop Hardware Upgrades project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget