Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230266
Vendor/Entity Legal Name (if applicable): Fugro USA Land, Inc.
MWDBE Contracted Goal (if applicable): 15%
MWDBE Current Participation (if applicable) 0%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Fugro USA Land, Inc. for pavement condition assessment and extraction of assets for the Office of the County Engineer for the period of January 30, 2025 - January 29, 2026 at a cost of $2,252,409 and for the County Clerk to execute any applicable bonds to be received (230266), MWDBE Contracted Goal: 15%.
end
Background and Discussion:
Due to the needs dictated by the county’s commitment to advancing its technological infrastructure and bolstering the evolving needs of a rapidly growing and dynamic community, Harris County Engineering hired a
qualified vendor to perform a new countywide pavement condition survey of all county-maintained infrastructure, extraction of County assets, as well as load the data for the County’s Asset Management
System (AMS), OpenGov|Cartegraph.
In advancing our commitment to sustainable asset management practices, the vendor is performing automated continuous, objective, and precise Nondestructive Testing (NDT) for the evaluations of the county’s street network. The survey includes the extraction of 18 roadside/roadway assets including pavement markings, edge of pavements, curbs, medians, guardrails, sidewalks, Pedestrian ramps, bus shelters/pads, bike racks, signs and sign supports, traffic controllers, streetlights, fire hydrants, ditches,
culverts, inlets, manholes, and catch basins.
The data collection was started in May 2024, and upon kickoff, quantities of assets and miles were increased to complete the countywide data collection. Due to weather events, the data collection was paused until debris was cleared from roadways. These above reasons resulted in an increase in fee and the proposed extension of the agreement.
Expected Impact:
The result will be a current pavement condition dataset which offers the opportunity to be the basis for
maintenance, project, and prioritization decisions for the county. Using Pavement Condition Index value as the basis for pavement-related decisions will allow the county to build a quantifiable, repeatable process for planning annual pavement maintenance or preservation project funding in an equitable manner.
An additional outcome is OpenGov| Cartegraph OMS being a fully featured asset management system with up to date pavement condition data but also 18 roadway/roadside assets. All will combine to serve as a
cornerstone for informed decision-making across maintenance, project planning and prioritization endeavors. The proposed modifications to the agreement will enable to effectively complete the assessment project.
Alternative Options:
Alternative option would be to not to include full extent of data collection planned in the scope of work. Failing to fund this project adequately with the proposed modifications poses a range of risks that could have lasting consequences. These include operational inefficiencies, suboptimal resource allocation, missed
maintenance opportunities, ineffective budget planning, limited insight into network conditions, impaired
performance modeling, loss of quality control and a lack of flexibility in exploring what-if scenarios.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/18/2023 |
245 |
Advertisement of Project Approved |
|
1/30/2024 |
318 |
Contract-Award |
Location:
Address (if applicable): Countywide
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
1070 - Mobility Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 11/12/24
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Patrick Mandapaka, PhD, AICP, Director of Community Planning & Transportation, Nancy Garcia, HC Purchasing
Attachments (if applicable): Agreement Amendment