Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200308
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape - Central, Inc.
MWBE Contracted Goal (if applicable): 10%
MWBE Current Participation (if applicable): 13%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with Yellowstone Landscape - Central, Inc. for mowing and various maintenance services for the Central West Region for the Flood Control District at a cost of $75,000 for the extended period of January 1, 2026 - February 28, 2026, with no increase in pricing (200308), MWBE Contracted Goal: 10%, MWBE Current Participation: 13%.
end
Background and Discussion: Full-Service Contracts are utilized to maintain the 18,000+ acres of vegetation
throughout the county. All nine (9) sectors now utilize a full-service contract. Full-service contracts are structured so needed maintenance such as debris removal, buy-out lot mowing, and fence line pruning, are incorporated into a single contract. This inclusion of services has helped the District and its contractors provide a year-round presence and a reduction of deferring maintenance activities that cost less when performed more frequently.
Expected Impact: Extending this contract will allow the District to provide the citizens that live within this sector a level of service they have come to expect and prevent a lapse in service. These services include mowing channels and basins three times per year, monthly mowing of buy-out lots, debris removal as needed, and clearing fence lines along access points and adjacent to the channels.
Alternative Options: Not extending this contract would result in a lapse of services for this area.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
09/14/2021 |
278 |
Renewal 1 approved for term 01/01/2022 - 12/31/2022 |
|
10/25/2022 |
157 |
Renewal 2 approved for term 01/01/2023 - 12/31/2023 |
|
10/31/2023 |
278 |
Renewal 3 approved for term 01/01/2024 - 12/31/2024 |
|
09/19/2024 |
293 |
Renewal 4 approved for term 01/01/2025 - 12/31/2025 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Various Maintenance Services for the Central West Region for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$75,000.00 |
$75,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$75,000.00 |
$75,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$75,000.00 |
$75,000.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 12/11/2025
Anticipated Implementation Date (if different from Court date): 1/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nic Griffin, Manager, FMT; Kory Nickell, Turf Management Coordinator,
FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter