Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon - Executive Director & Chief Information Officer
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Transmittal by Universal Services of an update regarding Enterprise Technology Asset Management (ETAM) Program.
end
Background and Discussion:
Harris County Universal Services (HCUS) identified a gap in County’s technology asset management in the year 2023. This gap was confirmed through the 5-year financial plan analysis. With approval of Commissioner Court on December 10, 2024, and in partnership with Boston Consulting Group (BCG) and Office of Management and Budget (OMB), HCUS is developing an Enterprise Technology Asset Management Program (ETAM). The ETAM Program Update details the progress of the ETAM pilot involving six agencies (OMB, OCA, HCUS, Flood Control District, Constable 7, District Court Agency) and status and progress made in the two phases of the ETAM Program
With the first phase of the Enterprise Technology Asset Management Program Harris County Universal Services successfully achieved the goal of standardizing laptops and computer assets from 70+ devices to 7 devices, which will optimize the IT spend across different assets including Computers, Software license, Telecom and other. The second phase was to optimize the license spend of Microsoft Office 365 licenses, the County realized $1.4 M in direct savings that were achieved and included in the annual Microsoft renewal.
Expected Impact:
There are additional cost savings for Harris County through a thorough review of licenses. Consolidating the management of software licenses will reduce redundancy and additional costs.
Alternative Options:
Continue to purchase hardware and software independently.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/4/2024 |
Item 29 Budget Five Year Financial Plan |
Approved |
|
8/4/2024 |
Item 30 Laptop Purchase Standardization |
Approved |
|
2/6/2025 |
Item 115 - Enterprise Technology Asset Management Program |
Approved |
|
3/27/24 |
Item 212 Enterprise Technology Asset Management Update |
Approved |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Liz Lo, Chief Operating Officer, Chief Operating Officer
Attachments (if applicable): ETAM Update (.pdf)