Primary Department: County Administration
Primary Department Head/Elected Official: Jesse Dickerman, Interim County Administrator
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Discussion Item
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of County Administration for discussion and possible action on the Prompt Pay Project, part of the Procure to Pay (P2P) portfolio of projects.
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Background and Discussion:
Since February 2025, the Office of County Administration (OCA), the Auditor’s Office, and Harris County Universal Services have collaborated on the Prompt Pay Project. This initiative is designed to strengthen compliance with statutory prompt payment requirements and improve overall efficiency in the County’s Procure-to-Pay process. The initiative focuses on three primary objectives:
• Automating Interest Application: Ensuring interest is applied automatically to eligible late invoices in accordance with applicable regulations.
• Training and Communication: Providing County staff with clear guidance and resources on prompt payment requirements through a Harris County Prompt Payment Policy, training materials and communications outreach.
• Data and Performance Monitoring: Establishing dashboards and analytics to identify processing delays, address bottlenecks, and drive county-wide process improvements.
Since its inception, the project team has provided regular updates to Commissioners Court through regular Procure-to-Pay transmittals. This discussion item reflects our continued commitment to transparency and quality by keeping Commissioners Court informed throughout the project’s lifecycle.
Expected Impact:
Ongoing Procure to Pay improvements.
Alternative Options:
N/A
County Strategic Plan Goal: 3. Make our economy more inclusive.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): J3: Strengthen enabling support and processes for MWBE programming.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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9/8/2021 |
21-4943 |
Request for the Commissioners Court’s Analyst’s Office and Auditor’s Office to assess Harris County compliance with the Prompt Payments Act and assess payments processing times to vendors in the last five years. |
|
11/17/2021 |
21-6572 |
Transmittal by the Commissioners Court’s Analyst’s Office of a memo responding to the Commissioner Precinct 2 request to assess Harris County compliance with the Prompt Payments Act and assess payments processing times to vendors over the last five years. |
|
5/10/2022 |
22-2869 |
Transmittal by the Auditor of a Memo on Prompt Payment Act Policy Development. |
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10/30/2025 |
25-6776 |
The Prompt Pay Policy was approved with implementation delayed to February 9, 2026, and a directive to return with a policy amendment by December. |
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12/11/2025 |
25-7944 |
The amendment to the Prompt Pay Policy, addressing construction invoices managed by Engineering, was approved |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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Click or tap to enter a date. |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Rachel O’Connell, Sr. Project Manager, Office of County Administration
Attachments (if applicable): Report on Prompt Pay Project- progress