Department: County Engineer
Department Head: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide
Project ID (if applicable): MF0HVAC
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $35,115,000
Total Estimated Project Costs: $142,455,000 (FY25-FY29)
Request Summary:
title
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Replacement Countywide project for an incremental authorization of $35,115,000 for an FY2025 total authorization of $35,940,000.
end
Project Description:
These funds are intended to support new construction projects and ongoing lifecycle management projects across Harris County. These funds are required to complete the new construction, renovations, repair, or improvements of HVAC systems in County facilities.
Project Scope:
Heating, Ventilation, Air Conditioning (HVAC), and Replacement Countywide is a Program within Office of County Engineer Improvement Plan for asset/equipment installation, replacement, and major upgrade projects. The detailed scope of work for FY25 is listed in the table below.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the fiscal year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
The County continues to expand with new construction and make progress on its backlog of HVAC deferred repairs and maintenance. Failure to continue maintaining the County's existing facilities or to address end-of-life conditions across Harris County buildings will result in delays in new construction and renovations and more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and most importantly, risks to life/ safety. HVAC systems must operate at a high level of functionality to ensure a comfortable temperature, and air quality, which is critical to building occupancy and functionality. Well-maintained HVAC systems are also important because they are linked to the fire alarm system via smoke alarms within the duct system, dampers that open and close, and building exhaust during a fire or smoke event.
HCED continues to experience the effects of previous years’ inflation regarding materials and labor for HVAC projects. The addition of Sheriff facility renovations and new projects will require additional funding in the coming fiscal year. The costs of materials and labor is expected to continue to increase in FY2025 as seen in FY2024.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Furthermore, not funding this program would delay many new construction and renovation projects. Delays in new construction start and renovations will have a negative impact on the project timelines and may increase costs due to increased deterioration of infrastructure, potential bid increases, and increases in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
FY25 Forecast Estimate |
Estimated Completion |
|
5737 Cullen Blvd (Annex 14) - Architectural and MEP Upgrades - 2023 - Design and Equipment Pre-Order |
$850K |
FY 2026 |
|
1010 Lamar - Design Services for HVAC Plumbing Renovation - 2024 |
$350K |
FY 2026 |
|
1111 Fannin - HVAC Renovation - 2024 - Design and Equipment Pre-Order |
$1,666K |
FY 2026 |
|
16603 Buccaneer Ln (Annex 10)- HVAC - Upgrade - 2023 - Design and Equipment Pre-Order |
$600K |
FY 2026 |
|
1001 Preston (Annex 53) - Replace 21 AHUS, Steam HEX and Add CHW HEX - 2023 - Design and Equipment Pre-Order |
$500K |
FY 2026 |
|
1730 Humble Place Dr. (Annex 81, Humble Health Clinic) - Replace (2) Outside Air Units and Ductwork - 2023 - Design and Equipment Pre-Order |
$200K |
FY 2025 |
|
1010 Lamar (Annex 48) - Cooling Tower Structural Repair - 2024 - Design and Equipment Pre-Order |
$2,500K |
FY 2026 |
|
1010 Lamar (Annex 48) - HVAC Upgrades - 2024 - Design and Equipment Pre-Order |
$1,500K |
FY 2026 |
|
14350 Wallisville - Annex 26 - Replacement of all AHU's (7) and Fan Coils (7)- 2023 - Design and Equipment Pre-Order |
$3,425K |
FY 2026 |
|
1001 Preston (Annex 53) - MEP Upgrades - 2023 - Design and Equipment Pre-Order |
$3,250K |
FY 2026 |
|
701 West Baker, Baytown (Annex 8) - Architectural and MEP Upgrades - 2023 - Design and Equipment Pre-Order |
$1,300K |
FY 2026 |
|
210 J.W. Mills Rd (Youth Village) - Phase 2 MEP - 2023 |
$9,577k |
FY 2026 |
|
1310 Prairie - Annex 44 - Chiller Replacement - Design and Equipment Pre-Order |
$1,226K |
FY 2026 |
|
135 Hare Rd (Crosby Branch Library) - Replacement of AHU (2) and Control Module Update - 2023 - Design and Equipment Pre-Order |
$500K |
FY 2026 |
|
406 Caroline - Annex 18 - MEP Upgrades - Design and Equipment Pre-Order |
$1,000K |
FY 2026 |
|
1302 Preston - Annex 2 - MEP Upgrades - Design and Equipment Pre-Order |
$1,500K |
FY 2026 |
|
101 S Richey, Pasadena - Annex 4 - MEP Upgrades |
$800K |
FY 2026 |
|
7330 Spencer Highway - Annex 25 - MEP Upgrades - Design and Equipment Pre-Order |
$600K |
FY 2026 |
|
5815 Antoine - Annex 38 - MEP Upgrades |
$250K |
FY 2026 |
|
Contingency (14%) |
$4,346K |
|
|
Total FY2025 projects |
$35,940K |
|
|
Unencumbered current balance |
$(825)K |
|
|
Total |
$35,115K |
|
Note: Certain work packages will be completed after the end of FY2025, but purchase orders will need to be encumbered in FY2025 to ensure on-time delivery & installation, and thus are included in the total ask.
OMB will transfer $13,010,000 in Certificates of Obligation, Series 2024 budget to the Harris County Engineering Department for this project and will return to Commissioners Court with subsequent transfers.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.4 |
$3M CP allocation |
|
8/28/2018 |
1.o.3 |
$5M authorization |
|
9/11/2018 |
3.f.6 |
$2M CP allocation |
|
1/29/2019 |
4.g.6 |
$1M CP allocation |
|
1/29/2019 |
4.g.6 |
$1M CP allocation |
|
6/4/2019 |
CIP |
$3M authorization in interim CIP |
|
7/9/2019 |
3.f.1 |
$1M CP allocation |
|
8/27/2019 |
4.e.3 |
$2M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization in FY20 CIP |
|
5/19/2020 |
4.f.2 |
$4M CP allocation+ |
|
7/14/2020 |
4.h.4 |
$1M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide, pages 281 and 289 ($6,472,685 authorization for FY21-22) |
|
8/24/2021 |
94 |
$657,359 authorization increase; $5.25M CP allocation |
|
3/8/2022 |
109 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $1,477,000 for a SFY 22 authorization of $5,750,000 for Facilities and Property Maintenance. (p.13) |
|
10/1/2022 |
125 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $7,124,000 for a FY 2023 authorization of $11,510,000. 22-6660 |
|
2/21/2023 |
23.03 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $2,000,000 for a total of $21,250,000. |
|
-8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $20,839,000 for an FY24 authorization of $22,650,000. |
|
10/31/2023 |
23.19 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $2,000,000 for a total of $23,250,000. |
|
6/4/2024 |
24.16 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $3,000,000 for a total of $26,250,000. |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Certificates of Obligation |
$ |
$13,010,000 |
$13,010,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$13,010,000 |
$13,010,000 |
$ |
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Total Funding Request |
$ |
$13,010,000 |
$13,010,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 12/10/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 8/15/2024
Department Approval by: Truitt Rounsavall, Assistant Director, Capital Projects - Vertical Design and Construction
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 11/25/24
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A