Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200185
Vendor/Entity Legal Name (if applicable): Hart InterCivic, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Hart InterCivic, Inc. for election equipment and software system for the Elections Administrator's Office for the period of January 26, 2023 - January 25, 2024 at a cost of $1,400,000 (200185), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Renewal of this contract will allow the awarded supplier to continue to support Elections Administration with election equipment, software system support and related items.
Expected Impact:
Continuing this contract will allow for election support to be continued for the next calendar year.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/14/2020 |
19.d.1.n |
Request for approval of projects scheduled for advertisement |
|
01/26/2021 |
II.3 |
Award on the basis of lowest priced proposal meeting requirements |
|
01/25/2022 |
251 |
Renewal 1 of 4 ($370,000) (No action) |
|
02/08/2022 |
216 |
Renewal 1 of 4 (Funding amount changed to $1,400,000) |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$1,400,000 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 01/10/2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yinka Antwi, Budget Director EAD; Jessica Barelas, Buyer, Purchasing
Attachments (if applicable): Letter