Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 24/0374, UPIN 24208MF36G01
Vendor/Entity Legal Name (if applicable): Texas Materials Group, Inc.
MWBE Contracted Goal (if applicable): 31.30%
MWBE Current Participation (if applicable): 30.46%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Texas Materials Group, Inc., in connection with final construction of Asphalt Package 2024-1, adding 11 calendar days, with a deduction in the amount of $480,928.97, Job No. 24/0374-1, UPIN 24208MF36G01, Precinct 3, MWBE Contracted Goal: 31.30%, MWBE Current Participation: 30.46%.
end
Background and Discussion:
The scope of work consists of, however, not limited for the rehabilitation of the Asphalt roadways to include 2.5 miles of Main Street (Crosby Lynchburg Road), within Harris County Precinct 3 Area.
Expected Impact
The Office of County Engineer (OCE) seeks approval of the following Proposed Change Orders (PCOs) with their corresponding approved RFIs:
• PCO #1 (RFI #8): Temporary work zone striping was required following milling operations to ensure the safety of the traveling public during construction. As this work was not included in the original contract, the Contractor submitted a proposal that was reviewed, approved, and concurred by the precinct. OCE seeks to compensate the Contractor accordingly.
• PCO #2 (RFI #13): Installation of 8” white solid striping, as required per plan sheets #25 and #26, did not have a corresponding pay item in the contract. The Contractor submitted a proposal for this work, which was reviewed, approved, and concurred by the precinct. OCE seeks to compensate the Contractor for this required work performed in accordance with the project plans.
• PCO #3 (RFI #11): The Contractor is granted 11 additional contract days due to the following impacts:
o Seven days were granted after the 4th of July, Memorial Day and Juneteenth weekends, when night work was suspended for safety concerns. Milling operations at night were being performed on a heavily traveled roadway where impaired drivers had previously entered the work zone and struck equipment.
o Two days added at the Main Street (Crosby-Lynchburg) driveway, where field conditions required increasing the asphalt overlay depth from 2 inches to 3 inches.
o Two Days for additional base repair requested at station 8+00 SB on IH-10 and Bridge required and performed after all other base repairs requested was completed and crew demobilized.
An eight-day contract extension to address the Contractor’s documented impacts while assessing seven days of liquidated damages in accordance with the contract terms. This adjustment is made for the purpose of cooperating with the contractor for the requested documented delays, thus reconciling the project, allowing issuance of final payment and proceeding to close out.
Alternative Options:
No alternative options at this time.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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01/09/2025 |
370 (25-0403) |
Contract Award |
Location:
Address (if applicable):
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Engineering |
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Other 2601, 2699 |
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-$480,928.97 |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B