Department: Universal Services
Department Head/Elected Official: Sindhu Menon - Executive Director & County CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Asset Management
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWDBE Contracted Goal (if applicable):
MWDBE Current Participation (if applicable):
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval to destroy certain records of the Constable Precinct 1, Justice of the Peace 3-2, Justice of the Peace 4-1, and Justice of the Peace 7-2 that have met the retention period specified in the Harris County Records Control Schedule adopted December 5, 2023.
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Background and Discussion:
The Harris County Records and Information Plan adopted December 5, 2023 specifies the formal destruction
process which includes reviews by the Department Head, the Records Management Officer, the Records
Management Committee (representatives for the County Attorney, District Attorney, and County Auditor)
finalized by affirmative authorization of Commissioners Court.
Request by Universal Services for authorization to destroy records for the following:
Alan Rosen, Constable Precinct 1
Hon. Lucia Bates, Justice of the Peace 3-2
Hon. Lincoln Goodwin, Justice of Peace 4-1
Hon. Sharon M. Burney, Justice of the Peace 7-2
Expected Impact:
Ensures the satisfaction of legal obligations, regulatory requirements, and improve operational storage needs
for Universal Services and the County-wide Records Program. Currently, the Records Management Center is at
76% capacity. Upon the destruction of these records, the Records Management Center will be at 75% capacity.
Alternative Options:
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
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Precinct(s): Countywide
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Anticipated Court Date: October 8, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jeremy Brown, Chief Regulatory Officer
Attachments (if applicable): Attached signoff by the Department Head, Records Management Officer, Records Management Committee, and a list of records to be destroyed.