Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220455
Vendor/Entity Legal Name (if applicable): Atlantic Petroleum & Mineral Resources, Inc. DBA Atlantic Petroleum
MWBE Contracted Goal (if applicable): 8%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Atlantic Petroleum & Mineral Resources, Inc. DBA Atlantic Petroleum for supplemental bulk gasoline, diesel fuel and related items for Harris County for the period of November 1, 2026 - October 30, 2027, at a cost of $500,000 (220455), MWBE Contracted Goal: 8%, MWBE Current Participation: 100%.
end
Background and Discussion:
On November 15, 2022, the County entered into an agreement with Atlantic Petroleum for supplemental bulk gasoline, diesel fuel and related items for Harris County. Approval is now requested to renew the supplemental Bulk Gasoline, Diesel Fuel and Related Items contract.
Expected Impact:
Approval of this renewal will allow the County to furnish and deliver, as needed and as required, bulk gasoline, ultra-low sulfur diesel fuel, and ultra-low sulfur red dye diesel fuel that meets and/or exceeds the minimum requirements.
Alternative Options:
N/A
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/21/2023 |
314 |
Award |
|
11/14/2023 |
225 |
Renewal 1 |
|
10/29/2024 |
319 |
Renewal 2 |
|
10/16/2025 |
372 |
Renewal 3 and Name Correction to Atlantic Petroleum & Mineral Resources, Inc. DBA Atlantic Petroleum |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Bulk Gasoline, Diesel Fuel and Related Items |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other 5101 |
$ |
$500,000 |
$500,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$500,000 |
$500,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$500,000 |
$500,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Shane Langford, Precinct 3; Tommy Ward, Director of Fleet Services for Universal Services; Brittani Bell, Fleet Procurement Specialist, Purchasing
Attachments (if applicable): Letter