Primary Department: Toll Road Authority
Primary Department Head/Elected Official: Roberto Treviño, P.E., Executive Director
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Policy
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Toll Road Authority for approval to adopt a HCTRA Emergency Service Response Reimbursement Policy to allow for reimbursement of emergency services provided on the HCTRA tollway system.
end
Background and Discussion:
The July 10, 2025 Commissioners Court requested HCTRA to develop a policy for HCTRA to enter into agreements with local municipalities, local law enforcement, local fire, and or local emergency service departments (collectively “Responding Agency”) and offer reimbursement based on rates established by the Federal Emergency Management Agency (FEMA) for such services on the HCTRA tollway system.
The proposed policy includes a template for an Interlocal Agreement (ILA) that establishes reimbursement opportunity for the various external municipalities, fire departments, and emergency service departments, which provide services for incident response on HCTRA tollway system when dispatched by the authorized communications center. The services identified for reimbursement in an ILA may include the following services: fire protection and suppression, rescue and extrication, hazardous materials mitigation, and incident command and scene management. The purpose of the ILAs with external Responding Agencies is to provide reimbursement for eligible response costs to those agencies that provide fire and rescue incident response on the HCTRA tollway system.
The proposed policy also includes provisions for entering into memorandum of understandings with participating Harris County Constable agencies and Harris County Sheriff’s office for providing law enforcement services on the HCTRA tollway system. Reimbursements for these services are included in the annual county budget process.
Expected Impact:
Approval of the policy will provide HCTRA with the parameters for offering a reimbursement opportunity to the existing external Responding Agencies and to establish formal MOUs with Harris County law enforcement agencies.
Alternative Options:
An alternative option is to not adopt the proposed policy and continue as it is today.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
|
|
|
|
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Public Safety |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority
Attachments (if applicable): proposed HCTRA Policy with attachment