Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon - Executive Director and CIO
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of financial authorization of the fleet fund for the budgeted amount of $370,000 (FY26) and $1,405,600 (FY27) for the countywide Enterprise Telematics Solution.
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Background and Discussion:
On February 26, 2026, Commissioners Court unanimously directed Harris County Universal Services (HCUS) to work with OCA and OMB to develop the fiscal requirement for implementation of the countywide Enterprise Telematics Solution.
HCUS collaborated with OMB to develop the fiscal requirements as directed. HCUS seeks authorization to implement Telematics Enterprise Solution, a countywide operational initiative designed to improve efficiency, safety, and service delivery. The FY2026 cost of implementation is $370,000 for 3,600 vehicles and will be absorbed by the Fleet Fund. The remaining fleet will be completed in FY2027 with a total recurring cost projected to be $1,405,600. The projected cost is based on the pilot implementation cost. The annual recurring cost will be factored into the Fleet Fund Cost Recovery Evaluation effort that will occur simultaneously to ensure the resiliency of the Fleet Fund.
This request supports:
• Full system implementation
• On-site installation and configuration
• Training and adoption support
• Operational stabilization during rollout
Expected Impact:
Approval of this request will enable structured implementation across HCUS Fleet operations supporting 42 departments, four (4) Commissioner Precincts and more than 6,400 assets (1,615 conversions and 4,785 new installs) countywide over FY26 & FY27. Dedicated installation and training resources will ensure consistent deployment across maintenance centers, fuel and charging infrastructure, protect a $66.9 million operational budget, and support ongoing fleet modernization and EV expansion efforts, including progress toward the County’s 40% emissions reduction target by 2030. This investment strengthens operational accountability, reduces risk and liability exposure, and ensures workforce readiness for sustainable, data-driven fleet management.
Alternative Options:
There are no alternatives to the enterprise telematics solution. All reporting would have to remain manual entry.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): T5: Update fleet to increase fuel efficiency and reduce emissions.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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2/26/2026 |
76 |
The Court provided direction to move forward with telematics as a countywide fleet solution. HCUS will return at a future meeting with a revised agenda item that clearly defines the scope of the initiative, avoids vendor specificity, and ensures full alignment with procurement requirements and County purchasing standards. |
Location:
Address (if applicable): 2505 Texas Ave. Houston TX, 77003
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Fleet Fund Telematics Initiative |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$62,000 |
$316,400 |
$370,000 |
$1,405,600 |
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Other |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$62,000 |
$316,400 |
$370,000 |
$1,405,600 |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Other |
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Other |
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Choose an item. |
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Total Additional Budget Request |
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Total Funding Sources |
$62,000 |
$316,400 |
$370,000 |
$1,405,600 |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Choose an item.
Contact(s) name, title, department:
Sindhu Menon - Executive Director and CIO
Chris Viera, Deputy Director Sustainability, Harris County Universal Services, 713-274-2765
Attachments (if applicable):