Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCAType of Request: Financial Authorization
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and vendor name change from Houston Freightliner & Western Star (as approved) to Houston Freightliner & Western Star DBA Houston Freightliner Inc. (amended) for Daimler Truck North America freightliner trucks, parts and full warranty services for Harris County through December 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
The Office of the Harris County Purchasing Agent has confirmed the sole source exemption.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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3/14/2023 |
289 |
Sole Source Court Approval |
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3-26-2024 |
541 |
Sole Source Court Approval |
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12-10-2024 |
431 |
Sole Source Court Approval |
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10-16-2025 |
336 |
Sole Source Court Approval |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Equipment, repair parts, and/or service & warranty for Freightliner and Western Star vehicles as needed |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Total Existing Budget |
$ |
$ |
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$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
$ |
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Total Funding Sources |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 12/11/2025
Anticipated Implementation Date (if different from Court date): 12/11/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Roger McKoy, Account Manager, Harris County Precinct 3; Hugh Taylor, Sr. Buyer, Office of the Harris County Purchasing Agent
Attachments (if applicable): Letter