Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 250187
Vendor/Entity Legal Name (if applicable): PenTex Corporation dba PenTex Equipment
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of lowest complete bid to PenTex Corporation dba PenTex Equipment in the amount of $451,673 for commercial lawn and garden equipment and related items for the Flood Control District for the period of September 1, 2025 - August 31, 2026 with four (4) one-year renewal options (250187), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: The term contract for lawn and garden equipment has expired and Harris County Purchasing has rebid the contract. The new term contract should be awarded to PenTex Equipment on the basis of low complete bid in the amount of $451,673.
The Harris County Flood District (HCFCD) Fleet Management department uses the land and garden equipment term contract to maintain an inventory of vegetation management hand tools (. i.e. chain saws, pruners, etc.) and repair parts (chains, guide bars, handles, lubricants, etc.).
Expected Impact: HCFCD maintenance field crews will continue to have access to vegetation management equipment essential for maintaining Harris County drainage infrastructure.
Alternative Options: No other alternatives were considered.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/10/2025 |
233 |
Advertisement approved |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Commercial Lawn and Garden Equipment and Related Items for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$451,673.00 |
$451,673.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$451,673.00 |
$451,673.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$451,673.00 |
$451,673.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 9/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Roderick Dixon, Support Services Manager, Finance & Administration, FCD; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter, Bid Table.