Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Purchasing
Secondary Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240266
Vendor/Entity Legal Name (if applicable): Agiloft, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Agiloft, Inc. for contract lifecycle management system for Harris County for the period of August 26, 2025 - August 25, 2027 with four (4) one-year renewal options (240266), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Harris County is utilizing multiple contracting management systems and repositories across departments for managing contracts. This results in data fragmentation, making it challenging for County employees to actively monitor, track, and maintain contract compliance and contract activity. The absence of a centralized repository impacts efficiency and consistency in contract creation across the organization. The CLMS will help resolve these issues.
Expected Impact:
The impact will transform Harris County’s contract drafting and management by enhancing efficiency, improving visibility, and providing robust reporting capabilities.
Alternative Options:
Continue the current fragmented approach, with departments managing contracts in separate systems and repositories. This would maintain data fragmentation, inconsistent processes, reduced efficiency, and limited visibility, leaving existing contract management challenges unresolved.
County Strategic Plan Goal: 3. Make our economy more inclusive.
County Strategic Plan Objective: J: Grow the number and size of MWBEs.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): J3: Strengthen enabling support and processes for MWBE programming.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
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9/19/2024 |
269 |
Request for approval of a project scheduled for advertisement and consent for Request for Proposal for contract lifecycle management system for Harris County (240266). |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Philip Berzins, Deputy Division Director, County attorney office- Azadeh Rahmdel, Sr. Contract Manager, Purchasing
Attachments (if applicable): Letter, Agreement