Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 250035
Vendor/Entity Legal Name (if applicable): Caring Commercial Cleaning, Inc.; CCS Facility Services - Texas Inc dba CCS Facility Services; The Cleaning Source LLC
MWBE Contracted Goal (if applicable): 16.9%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a renewal option with Caring Commercial Cleaning, Inc. (Regions 1 & 2); CCS Facility Services - Texas Inc dba CCS Facility Services (Regions 3 & 4); and The Cleaning Source LLC (Public Health) for custodial cleaning services and related items at various locations in Regions 1-4 for the Office of the County Engineer for the period of June 26, 2026 - June 25, 2027, at a cost of $4,504,765, and for the County Clerk to execute any applicable bonds to be received (250035), MWBE Contracted Goal: 16.9%, MWBE Current Participation: 100%.
end
Background and Discussion:
Request award to Caring Commercial Cleaning Inc., CCS Facility Services, and The Cleaning Source LLC to provide custodial cleaning services and related items at various locations managed by Building Operations Services Regions 1-4 for Harris County Office of the County Engineer.
Expected Impact:
Approval will allow the awarded vendors to provide the necessary custodial services at various Harris County
locations managed by Building Operations Services Regions 1 - 4.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/10/2024 |
311 |
Advertisement |
|
06/26/2025 |
204 |
Award |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$4,504,765.39 |
$ |
$4,504,765.39 |
$4,504,765.39 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$4,504,765.39 |
$ |
$4,504,765.39 |
$4,504,765.39 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$4,504,765.39 |
$ |
$4,504,765.39 |
$4,504,765.39 |
|
Grants - Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): 6/26/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Cinthia Lora, Contract Services Manager, Office of the County Engineer; Andrew Neff, Building Services Coordinator, Harris County Flood Control District; Molly Brown, Associate Director, Public Health; Tamara L. Twiner, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter