Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 24/0226, UPIN 24208MF36H01
Vendor/Entity Legal Name (if applicable): Hayden Paving, Inc.
MWBE Contracted Goal (if applicable): 32.56%
MWBE Current Participation (if applicable): 31.37%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Hayden Paving, Inc., in connection with Asphalt Package 2024-2, with an addition in the amount of $246,500.00, Job No. 24/0226-1, UPIN 24208MF36H01, Precinct 3, MWBE Contracted Goal: 32.56%, MWBE Current Participation: 31.37%.
end
Background and Discussion:
The scope of work consists of, but not limited to, the following tasks for reconstruction of approximately 3.18 miles of roads - Van Road 0.85 mile, Ramsey Road (2.3 miles), a portion of shields street within Missouri Pacific Railroad Right-of-Way (160 LF), and the rehabilitation of Plum Grove Road 2.25 within Harris County Precinct 3 area.
This change in contract includes:
- PCO #01 (RFI #9): Addition of a new line item for Cement Stabilization to be used for subgrade stabilization in areas where it is deemed the most appropriate method as opposed to Lime and Fly Ash.
Expected Impact:
Improved overall subgrade stabilization and enhanced long-term durability of the roadway, along with a reduction in the overall contract cost. The net cost impact to the contract is estimated to be a savings of $22,917.00.
Alternative Options:
While lime and fly ash could be used as an alternative, this method is less effective in terms of long-term durability and would result in higher overall costs.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/12/2024 |
247 (24-7181) |
Contract Award |
Location:
Address (if applicable):
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other 3109 |
$ |
$246,500.00 |
$246,500.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$246,500.00 |
$246,500.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$246,500.00 |
$246,500.00 |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B